J041--Air Handling Units (AHU) Filter Replacement for PAD

The contract is for a one-time, comprehensive replacement of all air filters in 96 HVAC Air Handling Units (AHUs) located at the VA Palo Alto Healthcare System campus. The contractor is responsible for providing qualified personnel, equipment, materials, and supervision for the filter replacement, including a survey and verification phase. The work must comply with stringent safety and regulatory standards, including electrical safety, hazardous material handling, adherence to VA policies, and all relevant OSHA, NFPA, FDA, and Joint Commission guidelines. The scope includes replacing filters according to an inventory list across multiple buildings, with specific attention to critical care areas where work must be scheduled outside of regular hours to avoid disrupting patient care. Contractors are required to be fully licensed and accredited, with technicians holding certifications from the National Air Filtration Association and the lead technician possessing HAZWHOPER certification under California OSHA standards. Consumer protections are embedded, including mandatory check-in and check-out practices, strict appearance and conduct standards, and reporting requirements such as comprehensive service documentation and inventory updates. The contract specifically dictates the filter types and performance standards (MERV 8, 11, and 15 ratings), mandates the cleaning of certain AHU components, and requires safe and proper disposal of old filters. Work must be completed within seven months of award and cannot be performed during federal holidays, with all overtime or extra costs solely the contractor’s responsibility. Insurance coverage, adherence to site policies, and clear communication with the Contracting Officer or their Representative are emphasized to ensure the safety, security, and operational continuity of the healthcare environment.