J041--Chiller 7 & Pumps Replacement

The contract, titled J041–Chiller 7 & Pumps Replacement, is a firm-fixed-price award issued by the Department of Veterans Affairs through Network Contracting Office 9 in Murfreesboro, Tennessee, under solicitation number 36C24926Q0155. It is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses and is classified under NAICS code 238220 for plumbing, heating, and air-conditioning contractors. The primary objective is the replacement of Chiller #7 and two associated pumps at the Tennessee Valley Healthcare System in Nashville, Tennessee, with work required to be completed within 180 days of notice to proceed, by October 31, 2026. Performance is governed by FOB destination terms, meaning risk transfers to the Government upon delivery at the specified site, and all deliverables must meet contract specifications, be merchantable, and fit for purpose, with inspection and acceptance conducted by the Government at the destination. Contractors must provide all labor, materials, tools, and personal protective equipment, comply with OSHA 29 CFR 1910 and NFPA 70E standards, and adhere to federal, state, and local regulations, including prohibitions on kickbacks and requirements for fly-American compliance. Work is restricted to weekdays between 7:00 a.m. and 4:00 p.m., with no work permitted on federal holidays. The contract mandates full compliance with subcontracting and ethical conduct requirements, including restrictions on sales to the government, whistleblower protections, and a code of business ethics. Subcontracting is subject to SDVOSB set-aside rules, and contractors must ensure all personnel are certified, wear identifiable badges, and pass background checks. Payment is to be processed electronically via electronic funds transfer through SAM.gov, and invoices must be submitted using the VA’s EIPP system in X12 EDI format or through the VA portal—paper submissions and systems like WAWF are prohibited. The evaluation process prioritizes price, experience, and past performance in a best-value trade-off, not lowest price technically acceptable. The Contracting Officer is Scott Dickey, with Kristie Collins as the primary point of contact for inquiries. The contract includes specific clauses on accelerated payments to small business subcontractors, prohibitions on certain foreign products and telecommunications services, and adherence to VA-specific supplemental provisions. Packaging, preservation, and labeling requirements are governed by referenced Defense standards available via ASSIST