J041--Liebert Air Conditioning Maintenance

The contract for J041–Liebert Air Conditioning Maintenance is a small business set-aside under NAICS code 238220, awarded to a Women-Owned Small Business, with a total estimated value of $1,415,006 covering a one-year base period and four optional one-year extension periods, running from June 1, 2026, through May 31, 2031. Performance is required at the James J. Peters VA Medical Center in Bronx, New York, with 24/7/365 service availability and a mandatory four-hour response time for emergency repairs. The work includes scheduled preventive maintenance, emergency repairs, and use of only new OEM parts alongside certified technicians holding EPA Section 608 and NATE qualifications. Detailed service reports must be submitted within three business days of each visit, and all work must adhere strictly to manufacturer specifications and federal, state, and local laws. The contract is structured as a commercial item acquisition under FAR 52.212-4 with firm-fixed-price terms, and evaluation for award will be based on a trade-off approach considering technical capability, past experience, and price, with no preference for lowest price technically acceptable. Payment is processed electronically through the Department of Veterans Affairs’ designated system via VAAR Clause 852.232-72, with remittance delivered to the Buffalo, NY office, and contractors must comply with prompt payment requirements and EFT standards. Special requirements prohibit the use of covered telecommunications equipment from sanctioned entities, enforce patent indemnity, and mandate compliance with federal statutes including the Fly American Act and prohibitions on kickbacks or influence payments. The contract incorporates deviations in clauses related to security prohibitions, subcontractor restrictions, and internal confidentiality agreements, and requires adherence to wage determinations specified in referenced attachments. All submissions must be emailed to the designated contract specialist by May 8, 2026, and must include the UEI, certifications, past performance data, and technical capability statements without page or word limits. The contracting officer and contract specialist are located in Buffalo, NY, with the place of performance and delivery explicitly defined at the Bronx, NY medical center, and inspection authority rests solely with the Government upon tender of services.