J041--Preventive Maintenance and Repair Services for HVAC Water Chillers and Air Handling Units (AHU) at the VA Caribbean Healthcare System (VACHS)

The Department of Veterans Affairs is seeking industry responses for a five-year requirements-type contract to provide preventive and corrective maintenance services for HVAC water chillers and air handling units across the VA Caribbean Healthcare System, with primary operations in San Juan, Puerto Rico, and potential coverage in the U.S. Virgin Islands. The contract will be awarded on a lowest price technically acceptable basis under a firm-fixed price structure, with an optional six-month extension. The scope includes monthly and periodic maintenance, emergency response within 30 minutes of phone acknowledgment and two hours of onsite arrival, ductwork inspections, trailer-mounted chiller contingency support, and delivery of HVAC filters, all performed in compliance with ANSI/ASHRAE, NFPA, OSHA, EPA Section 608, and VA-specific standards. Performance is measured by stringent availability metrics, requiring at least 98.5% operational uptime for chillers and AHUs, 98.5% compliance with preventive maintenance schedules, and 100% completion of major overhauls. Contractors must implement a Quality Control Program aligned with OEM manuals and submit detailed documentation for every task, subject to evaluation under CPARS. All personnel must be OSHA 30-hour certified, hold relevant refrigeration and electrical licenses, and include a licensed Professional Engineer for engineering changes affecting ventilation parameters. Contractors are required to meet strict security and operational protocols, including mandatory VA badging, annual information security training, strict adherence to data breach reporting within 24 hours with liability for liquidated damages, and compliance with VA Directive 0710 for background checks. No verbal modifications are permitted; all contract changes require written approval from the Contracting Officer. Personnel must be clearly identified through badges and uniforms, and physical security measures include controlled key access, prohibition of unauthorized chemical introduction, and strict containment of airborne hazards. Filter quantities listed are for evaluation only and do not constitute a purchase commitment. The solicitation, issued under NAICS code 238220, is limited to a 10-page capabilities submission via email by May 4, 2026, with responses required to include company UEI, size and socioeconomic status, service experience, and completed eligibility questionnaires. This is a market research notice, not a formal solicitation, with no funds allocated for proposal preparation. The contract will be managed by the VA Caribbean HCS via Network Contracting Office 8 in Tampa, Florida, with the Contracting Officer Baryan Sierra as the primary point of contact.