J041--Replace/Upgrade 10 Kitchen and Canteen Cooler and Freezer Condensers

On behalf of the Memphis VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced purchase order for replacement and upgrade of ten (10) kitchen and canteen cooler and freezer condensers in locations CW232, CW233, CW235A, CW240, CW241, CW242, CW248, CW250, CW254A, CW254-B due to malfunctioning equipment and refrigerant leaks at the Lt. Col. Luke Weathers, Jr. Campus at 116 N Pauline St, Memphis, TN 38105. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. 1. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred. 2. If your organization has the potential capacity to perform these services, please provide the following information: a. Organization name, address, point of contact, email address, web site address, and telephone number. b. Business size: small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business (SDVOSB), veteran owned small business (VOSB), large business, etc. c. Business type under NAICS 811310, which contains a size standard of $12.5 million, Commercial and Government Entity (CAGE) Code and System for Award Management (SAM) Unique Entity ID (UEI) number. d. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability. e. Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF). f. The government will evaluate market information to ascertain potential market capacity to: i. Provide services consistent in scope and scale with those described in this notice and otherwise anticipated. ii. Implement a successful plan that includes contractor compliance with program standards, quality control, and performance. iii. Provide services under a firm-fixed-price contract. 3. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and verified in Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov. 4. Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced. 5. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 12:00 PM EST, March 27, 2025. All responses under this SSN must be emailed to contact@example.gov . Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. 6. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling +1 (555) 000-0000. 7. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation. 8. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). 9. See CLIN structure on the following page. 10. See Statement of Work (SOW) on the following page. CLIN: ITEM # DESCRIPTION QTY UOM UNIT PRICE Extended Price 0001 Refrigerant Recovery Tanks 10 EA - 0002 3/4 - Hp Cooler Refrigeration Condenser Systems CW232, CW233, CW250 and CW254B 4 EA - 0003 3/4 - Hp Cooler Evaporator Fan Coil System CW232, CW233, CW250 and CW254B 4 EA - 0004 1 - Hp Cooler Refrigeration Condenser System CW248 1 EA - 0005 1 - Hp Cooler Evaporator Fan Coil System CW248 2 EA - 0006 1.5 - Hp Cooler Refrigeration Condenser System CW242 1 EA - 0007 1.5 - Hp Cooler Evaporator Fan Coil System CW242 2 EA - 0008 5.5 - Hp Cooler Refrigeration Condenser System CW241 1 EA - 0009 5.5 - Hp Cooler Evaporator Fan Coil System CW241 2 EA - 0010 6 - Hp Cooler Refrigeration Condenser System CW240 1 EA - 0011 6 - Hp Cooler Evaporator Fan Coil System CW240 2 EA - 0012 3.5 - Hp Cooler Refrigeration Condenser System CW235A 1 EA - 0013 3.5 - Hp Cooler Evaporator Fan Coil System CW235A 1 EA - 0014 2 - Hp Cooler Refrigeration Condenser System CW254A 1 EA - 0015 2 - Hp Cooler Evaporator Fan Coil System CW254A 1 EA - 0016 Steel Frames for condensing Unit Mounting 3 EA - 0017 Lot Refrigeration 1 EA - 0018 # R-410 Refrigerant 175 LB - 0019 Lot Refrigerant Piping 1 BD - 0020 Lot Refrigerant Piping Insulation 1 RO - 0021 Lot Refrigerant Piping Hangers and Supports 1 BX - 0022 Lot Drain Piping 1 BD - 0023 Equipment Rails Units CW254A & CW352B 1 BD - 0024 Pipe Penetration Curb Units CW254A & CW254B 1 BD - 0025 System warranties 10 EA - 0026 Electrical Connections 1 BD - 0027 Roofing 1 EA - 0028 Labor to include: Disconnect, removal and disposal of 14 in total existing fan coli units and condensing units, System Start-up, Crance Services installation of new systems. 1 JB - KITCHEN COOLER / FREEZER UPGRADE STATEMENT OF WORK Upgrade and Replace All Line Sets, Condensers, Evaporators, & Electrical Lt. Col Luke Weathers Jr. Memphis VA Medical Center, Memphis, TN 38105 GENERAL: Lt. Col. Luke J. Weathers VAMC needs an upgrade of its Kitchen & Canteen Cooler/Freezer Condensers, Evaporators units and Electrical components that are due for replacement. The purpose of the Ten (10) kitchen cooler and freezer upgrade is due to malfunctioning equipment and refrigerant leaks. The major leaks are an EPA violation. SCOPE OF WORK: The contractor shall provide upgrade services, including all labor, supplies, tools and/or equipment required to replace and upgrade all condensers and evaporators in the kitchen. Contractor is to remove all equipment from all locations in the kitchen. Upon completion of replacement parts and upgrade services, the contractor shall perform an operational test of the equipment to ensure operations and functionality of upgraded equipment. The operations test should be performed in the presence of the COR, graphic, or a/c shop representative. The normal hours of work for this service will be 8:00am until 4:30pm, Monday through Friday. The work shall be completed within 10 working days from the date the contractor arrives on site. Once the contractor receives the PO, the contractor needs to reach out to the COR to set a time and date of equipment and technician to arrive at the Lt. Col. Luke Weathers Jr. Memphis, VA Medical Center for upgraded parts and services. Contractor is expected to be on site to perform services within 60 days of receiving the PO and excepting the contract. The Maintenance and Operations Supervisor/COR will issue necessary keys/cards to the contractor. The keys/cards issued are to remain government property. The contractor or his representative will be required to sign for receipt of any keys/cards issued. The keys/cards must be returned to the Maintenance and Operations Supervisor/COR upon completion of work. The contractor s and/or staff will check in with the COR, graphic, or a/c shop representative to receive a VA work authorization badge. The badge must be worn facing forward and above the waistline. The contractor and/or staff are required to wear the VA always issued badge while on the VA premises. Upon completion of repairs services, the contractor shall remove debris, old parts and other items not installed as part of the repair service from the elevator machine room. Contractor and/or their staff are not permitted to take any pictures or videos of any type. Taking of photographs/videos are prohibited while on VA premises. LOCATION: The locations are CW232, CW233, CW235A, CW240, CW241, CW242, CW248, CW250, CW254A, CW254-B. SALIENT CHARACTERISTICS: We shall include the following: Refrigerant Recovery per EPA regulations for (10) existing Refrigeration Systems Disconnect, removal and disposal of existing Fan Coil Units (4) ¾-hp Cooler refrigeration systems w/ single Fan Coil; Systems 232,233,250, 254B (1) 1-hp Cooler refrigeration system w/ dual Fan Coils; System 248 (1) 1-1/2 hp Cooler refrigeration system w/ dual Fan Coils; System 242 (1) 5-1/2 hp Freezer refrigeration system w/ dual Fan Coils; System 241 6 hp Freezer refrigeration system w/ dual Fan Coils; System 240 3.5hp Freezer refrigeration system w/ single Fan Coil; System 235A 2hp Freezer refrigeration system w/ single Fan Coil; System 254A All system Condensing Units equipped with Liquid and Suction Line Filter Driers, Sight Glass, Service Valves, Compressor Crank Case Heater, Headmaster Low Ambient Control, Time Clock, and Factory Housing. All Fan Coil Units equipped with factory mounted TXV, Solenoid Valve and Temperature Control All Cooler Units to be Air Defrost (no defrost heaters), Freezers Units equipped with Electric Defrost All units operate with R-404a Refrigerant. Kitchen Condensing Units to be mounted on existing roof runners with steel frames for additional support. New Refrigerant Piping w/ Hard Drawn ACR Copper sized by Equipment Manufacturer Unistrut Cushion Clamps for Liquid line piping Unistrut Closure Clamps for Suction lines Suction line insulation: Cooler ½ wall thickness, Freezer ¾ wall thickness. Suction line insulation to be slid over pipe and taped at butt end joints. Reconnection of existing line voltage wiring, and new electrical circuit breakers as needed by Licensed Electrical Contractor Equipment Rails and Pipe Penetration Curb with Roofing Included, Units 254A & 254B. System Evacuation, Start-up, and Test by qualified Technician Year Parts & Labor Warranty, (5) year Compressor Warranty Qualifications and Exclusions: All work in open floor area of Kitchen to be after hours. All work at immediate perimeter and inside of refrigerated compartment to be performed during regular hours. All work on roof to be during regular hours. Ceiling Tiles removed for installation of piping will be reinstalled at the end of each shift. Work area to be cleaned up at end of each shift, all materials and equipment shall be stored in a location and manner so as not to interfere with Kitchen operations. VA Personnel to deactivate / reactivate fire alarm for inside work as needed. Compressor Room demo Excluded. Existing above ceiling refrigerant piping Demo Excluded No Roofing Work other than specified above PLACE OF PERFORMANCE: Lt. Col Luke Weathers, Jr. VA Medical Center 116 N. Pauline Street Memphis, Tennessee 38105 PERFORMANCE PERIOD: N/A U.S. LEGAL HOLIDAYS: The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday, if the holiday falls on a Sunday, the following Monday is observed as the holiday. New Year s Day Martin Luther King s Birthday Washington s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day