J045--Chemicals for Boiler and Cooling Towers

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4 Original Date: 10/12/17 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C256-21-Q-1842 Posted Date: September 15, 2021 Original Response Date: September 23, 2021 Current Response Date: September 23, 2021 Product or Service Code: J065 Set Aside (SDVOSB/VOSB): Yes NAICS Code: 221310 Contracting Office Address Network Contracting Office 16 Overton Brooks VA Medical Center 510 E. Stoner Ave. (90C) Shreveport, LA 71101 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 7/12/2021. The associated North American Industrial Classification System (NAICS) code for this procurement is 221310, with a small business size standard of 30 Million. The G.V. (Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson Drive, Jackson, MS 39216-5116, is seeking to purchase Contractor services that will provide a water treatment program, to include the of the required chemicals, plus the cost of freight, for boilers and cooling tower system. All interested companies shall provide quotation(s), for the following: Services STATEMENT OF WORK General Service Contractor will provide a water treatment program, to include the delivery of the required chemicals, plus the cost of freight, for boilers and cooling tower system at the G. V. (Sonny) Montgomery VA Medical Center, in Jackson, MS. Services will include monthly service visits to routinely check the systems, collect water samples to ensure the water is within specifications, and treat the water, as needed. Analysis and written report for Monthly site visit will be provided for boiler feed water, condensate, makeup water, softener effluent and cooling tower systems. A written report will be provided monthly to the Supervisor of the Air Conditioning Shop/Boiler Plant, the Chief Facility Management Service, and the Contracting Officers Representative Representative Experience and Response Time Contractor shall supply a minimum three representatives with college degrees and have minimum of 10 years of water treatment experience. Contractor representatives must live within (50mi) of our facility. The representatives must be available for calls on specific problems should they occur. Under emergency circumstances the representatives shall be available to us on 24-hour notice, and should be able to visit our site within four (4) hours after being notified. A representative shall visit the site a minimum of Monthly. Chemical Storage and Handling Requirements Site concerns with chemical storage, drum handling and disposal. To reduce our risk associated with drum handling, all product deliveries must be made to the point of feed. Plastic and mild steel drums of any size are not acceptable. 5-gallon pails are not acceptable for biocides. To eliminate chemical handling by site personnel, all products must be capable of being fed neat (without dilution or contact) by our operators. To minimize our liability in this regard, we require the following regarding chemical delivery and storage: Chemical Storage Requirements: Storage container must have an appropriate lining if storing corrosive chemical material. Secondary containment volume must be a least 150% of the delivered chemical storage container volume. Storage tanks must have bottom drain capabilities to insure positive, flooded suction for chemical pumping and injection and to allow complete emptying of the vessel. Pumps must be located inside the containment. The contractor must retain ownership of tanks. Tanks must be vented and fitted with fume suppression equipment during delivery. Chemical Delivery Requirements: Chemical transport equipment must comply with DOT requirements for transporting hazardous material. Chemical transport equipment brought on site must be stainless steel on exterior for strength. No empty or full chemical transport equipment is to be stored on site. Deliveries must be made by chemical handlers who are: 1. Certified in HAZMAT compliance. 2. Equipped with PPE on site for delivery and transfer of chemical. 3. Equipped with items required to handle spills and any unexpected incidents. Treated Systems Contractor will be responsible for maintaining a reliable water treatment program (ensuring that all applications and systems are maintained in a noncorrosive, non-scaling condition) for the specified systems and meet all necessary FDA, USDA, and EPA (Local, State, and Federal) regulations. Boiler system: softener, two deaerators, three water tube boilers, and condensate return tank. Bid to include additional chemistry for boiler wet layup. Including adequate bench testing supplies for on-site daily boiler water testing. Cooling system: cooling tower and close loop. Bid to include maintaining a minimum free chlorine residual of 0.2 ppm and total chlorine residual of 0.5 ppm at all times. Please outline your firm s program to handle the above requirements. Include copies of your firms training program for chemical delivery personnel as well as photos of storage and handling equipment. The purchase order period of performance is a Base Year, with 4, twelve-month option periods. Delivery shall be provided in accordance with the Statement of Work. Delivery terms will be FOB destination. The contractor shall deliver line item(s) 0001 thru 4001 to G.V.(Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson Drive, Jackson, MS 39216-5116. Place of Performance SAME AS ABOVE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 MO __________________ __________________ Contractor will provide a water treatment program, to include delivery of the required chemicals, plus cost of freight for boilers and cooling tower system. Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 1001 12.00 MO __________________ __________________ Contractor will provide a water treatment program, to include delivery of the required chemicals, plus cost of freight for boilers and cooling tower system. Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 2001 12.00 MO __________________ __________________ Contractor will provide a water treatment program, to include delivery of the required chemicals, plus cost of freight for boilers and cooling tower system. Contract Period: Option 2 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 3001 12.00 MO __________________ __________________ Contractor will provide a water treatment program, to include delivery of the required chemicals, plus cost of freight for boilers and cooling tower system. Contract Period: Option 3 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies 4001 12.00 MO __________________ __________________ Contractor will provide a water treatment program, to include delivery of the required chemicals, plus cost of freight for boilers and cooling tower system. Contract Period: Option 4 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies GRAND TOTAL __________________ Award shall be made to the quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The government will evaluate information based on the following evaluation criteria: Evaluation and award will be conducted in accordance with the requirements of FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which contractor provides the best value to the government in terms of technical capability, while also providing a competitive price. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. FAR Number Title Date 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS OCT 2018 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: Evaluation of Quote The Government will award a contract resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. EVALUATION PROCEDURES AND AWARD Evaluation and award will be conducted in accordance with the requirements of FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which contractor provides the best value to the government in terms of technical capability, while also providing a competitive price. For quotes to be considered acceptable and eligible for evaluation, they must be prepared in accordance with and in compliance with the instructions given in this solicitation and address all the requirements set forth within this solicitation. The Government does not anticipate requesting revisions to quotes, so Quoter s should provide their best quote in the response to this solicitation. However, the Government reserves the right to request quote revisions that seek additional price discounts, provide revisions to the technical and or prices aspects of the quote, or to clarify aspects of the quote. In the event quote revisions are requested, the Government will not necessarily be seeking revisions from all Quoter s. The Government will not be conducting "discussions" as defined in FAR Part 15. Prospective Contractors are required to submit two separate evaluation documents in addition to all other documents required by this solicitation. If the parts are not submitted as separate documents, the quote will be considered non-responsive. If both Parts are not received, the quote will be considered non-responsive, and will not be considered for award. One (1) Part A - Content of the Non-Price Factors/Technical Part. The Quoter shall provide a technical approach that details how the requirements of the SOW will be accomplished. At a minimum, this shall include the following: 1. The intended strategy to complete all tasks as described in the SOW. A description of the company s technical ability to provide Water Treatment Program in accordance with the terms, conditions, specifications, and requirements of the solicitation and resulting contract. The narrative summary may describe the Contractor s capability, stability and strengths. 2. An account of the Quoter s comparable experience, in terms of size, scope, and complexity to the tasks described in the Statement of Work. 3. Technical Acceptability will be based upon the conformance to the guidelines outlined in this solicitation. Quotes will be evaluated on a GO, NO-GO basis. The technical evaluation will evaluate the technical content received as required in the instructions of this solicitation. This is a subjective evaluation that is based upon the Governments judgment as to whether the Quoter has satisfactorily addressed the technical content requirements as set forth within this solicitation. One (1) Part B Price and price related factors. 1. Price - The contractor shall provide a separate and complete price schedule as provided in the solicitation including all offered discounts. 2. A Quoter s price quote will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 13.106-3. 3. The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. 4. The Wage Determination No.: 2015-5147 will apply in accordance with the Service Contract Act. (End of Addendum) The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) FAR 52.204-7 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016) FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) FAR 52.216-1 TYPE OF CONTRACT (APR 1984) FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) The following contract clauses apply to this acquisition: FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: Insert a statement regarding any addenda to FAR 52.212-4] FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) FAR 52.232-18 AVAILABILITY OF FUNDS APR 1984 FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS OCT 2018 Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2021) The following subparagraphs of FAR 52.212-5 are applicable: (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91). (3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020) Section 889(a)(1)(A) of Pub. L. 115-232). (4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). (5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [X] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f). [X] (35)(i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627). [X] (44) 52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513). [X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). [X] (58) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332). [X] (60) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332). [X] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). [X] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). Employee Class Monetary Wage-Fringe Benefits WG9 Step 2 $22.99 + Fringe Benefits [X] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [X] (7) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020). [X] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706). All quoters shall submit the following: one (1) electronic copy of all documents required by this Combined Synopsis. All quotations shall be sent to the email address contact@example.gov. This is an open-market combined synopsis/solicitation for Water Treatment Program Chemicals for boiler and cooler towers in accordance with the Statement of work. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than Thursday 4:00 PM September 23, 2021 to email address contact@example.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted]. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Anthony R. Mitchell at contact@example.gov . Point of Contact Contracting Officer, +1 (555) 000-0000, contact@example.gov.