J059--WINDOW LEAK - BROOKLYN VAMC

Statement of Work Project Title: Chill Water Expansion Joint Repair Completion time: Ten (10) Calendar Days Introduction and Background: VA Medical Center (VAMC), Brooklyn campus is currently experiencing issues with the existing cooling system. The damaged/leaking expansion joints will cause a shutdown of the chilled water lines feeding the entire westside of the medical facility. The items delineated in this scope of work are critical for maintaining adequate cooling supply to the facility. The Contractor shall provide all necessary labor, equipment, material, transportation, and supervision for the repair of the cooling system, as delineated in this scope of services, located at 800 Poly Place Brooklyn, NY 11209. This is to ensure critical cooling supply to the facility to keep critical services operational. Due to the increase of water leaks, the chill water riser to be shutdown, which eliminate cooling to half of the medical center, which impact patient care throughout 16 floors to include 2 In-patient floors, hospice unit, dermatology clinic, G.I service, pulmonary unit, and medical professional s admin space. 1 for the Veteran s Affairs Medical Center, 800 Poly Place, Brooklyn, NY 11209 in accordance with VA specifications at http://www.cfm.va.gov/til/specs.asp. Work shall meet all VA design guidelines and requirement; contractor must complete training at https://www.tms.va.gov/plateau/user/login.jsp. Scope Of Work: This work shall include all necessary labor, materials, equipment, and supervision but not limited to: - Disconnect and remove existing 4 expansion valve on 5th and 12th floor - Furnish and install new 4 & 8 CHW expansion valve - Protection of area of work - Open and close existing Sheet rock wall to gain access for valve replacement - Fire Protection, Fire Watch, Wall & Floor Protections will be provided in all areas of work - Open existing sheetrock walls to gain access for Expansion Joint replacements -Furnish & Install New Sheetrock, Studs, Track, Hatches, Patch & Paint Walls to Match Existing Walls - Patch, Repair, Furnish & Install to Re-insulate at Joint replacements and Piping on the second floor as requested. Alternate: - Provide x-ray/ultrasound testing of existing CHW Riser will be an Alternate if needed and agreed upon Prior to the Start of the assignment. Qualifications: -Project labor is figured as PREVAILING WAGE - All work is figured on straight time Exclusions: -Overtime work - Cutting, Patching, Painting -LEED requirements - Maintenance contract -Power Wiring -Chemical cleaning of existing pipe - Filing fees or permits - Engineering - Drain down or refill of CHWS/R - Work or repairs to existing equipment or related controls - X-ray testing of existing pipe - Mechanical Drawings: N/A , Dated N/A Prepared by N/A Contractor must have OSHA training, and specialized OSHA training. Contractor shall follow all Infection Control measures and Interim Life Safety measures during construction. All work performed will be in an operational healthcare facility. All work shall be done in compliance with all VA Policy and requirements. All work shall be done in accordance with NFPA, Life Safety, and VA Standards and Regulations, and OSHA regulations. Contractor shall account for any additional expenses for afterhours/weekend work due to area being occupied. Contractor shall give at least one year on all workmanship and provide battery warranties. It is the responsibility of the contractor to verify all quantities, field conditions and measurements prior to starting work. The contractor shall notify the CO/COR and VA Engineering Team of any differing site conditions prior to starting. The Contractor shall always provide an English-Speaking working supervisor on-site when work is being performed and for the duration of this project. Supervisor must have a minimum of five (5) years of experience as a supervisor on five (5) projects like this. The contractor shall provide his own storage for materials. The VA is not responsible for loss of tools, materials, equipment, etc. The Contractor shall post visible required warning signs and barriers prior to beginning any work. The Contractor is responsible for any damage caused by his employees. All damages shall be repaired and/or replaced at no additional cost to the government. Contractor shall submit schedule to VA for approval. The Contractor shall not perform any work on utility services without prior coordination with COR and VA Engineering Team. The contractor shall not interfere in any way with Hospital operations. The contractor shall perform cleanup at any time when work area becomes cluttered and/or restricts traffic. Nevertheless, work area must be cleaned at the end of each work shift. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.). Contractor must coordinate and schedule all work with the VA. General Requirements 1. The contractor shall be required to have VA issued identification badges for all of his/her personnel working on VA property. Anyone observed without VA identification will be asked to leave VA property. No VA identification, no work, no exception. 2. There will be no smoking at this facility except in the smoking shelter, located in the rear of the facility. No exception. Those caught violating this requirement will be required to leave the facility and/or be escorted off the facility by Police. 3. The contractor is responsible for obtaining his/her own vehicle parking. 4. Vendor personnel must complete VA privacy and information security awareness training . This is a mandatory training for all VA and non-VA employees working at this facility. This training must be completed annually. Completion certification must be provided for each employee that will be onsite, if applicable. 5. The contractor shall ensure that his/her personnel conduct themselves in a professional manner, i.e., no profanity; proper attire; no discourteous behavior to VA employees, etc. 6. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.). The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. Safety Contractor is responsible and shall continue management and implementation of a safety and health program throughout duration of the project. The Contracting Officer and VA staff reserve the right to suspend work when patient, staff and contractor's safety and health program is inadequate or non-complying. Contractor shall provide all Personal Protective Equipment for the workers as per the requirement of the site. Work will be stopped in case the proper protection equipment is not found with the workers and the lapse of time shall be at the Contractor s expense. Acceptance Procedure The COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. No invoices will be processed for payment prior to the completion of POC inspection. Warranty The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at his own cost. Privacy Training for contractor without access to VA Sensitive Information All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements.