J061--Emergency Generator Annual Load Bank Testing and Semi-Annual Maintenance and Testing Services Black Hills VA Medical Centers, Fort Meade & Hot Springs, SD Base plus options

No phone calls please. Please send any responses by e-mail only. As this is a Sources Sought Notice for market research purposes, the Government will not accept any technical questions at this time. This is a Sources Sought Notice to determine small business sources capable of providing Emergency Generator Annual Load Bank Testing and Semi-Annual Maintenance services including Fluid Sampling per this notice under NAICS 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance). Small business size standard is $8 million. Product Service Code (PSC) is J061 (Maintenance, Repair, and Rebuilding of Equipment Electric Wire and Power Distribution Equipment) BACKGROUND: THIS IS A SOURCES SOUGHT NOTICE BEING RELEASED PURSUANT TO FEDERAL ACQUISITION REGULATION (FAR) PART 10: MARKET RESEARCH. This notice is issued solely for informational, market research, and planning purposes only. It does not constitute a solicitation or a promise to issue a solicitation in the future. This notice does not commit the Federal Government to contract for any service at this time. Further, the U.S. Department of Veterans Affairs, Network Contracting Office (NCO) 23/Services Branch, Black Hills, SD, is not at this time seeking offers, and will not accept unsolicited offers. Respondents are advised that the Federal Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the responding party s expense. Responses to this notice are not offers and cannot be accepted by the Federal Government to form a binding contract. Although the term offeror is used in this notice, your respective organization s response will be treated as information only and shall not be used as an offer. OBJECTIVE: The objective of this notice is to conduct market research to determine if there are Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) sources capable of providing Emergency Generator Annual Load Bank Testing and Semi-Annual Maintenance services including Fluid Sampling for the Black Hills VA Health Care System. DESCRIPTION OF SERVICE: The Black Hills VA Health Care System requires the services listed above for the Black Hills VA campuses (Fort Meade and Hot Springs). Semi-Annual VA BHHCS Emergency Generator Testing and Maintenance. Provide semi-annual preventive maintenance inspections and services on emergency generators at the VA medical Centers at Ft Meade and Hot Springs, South Dakota. The Contractor shall inspect and service in accordance with the manufacturer s recommendations, prevailing industry standards and local, state, national, and international (where applicable) codes. Annual Load Bank Testing included in Attachment A will be accomplished in accordance with NFPA 110 (99) Sec 6-4.2.2. The testing shall be documented, and supplemental loads included at 25 percent of the name plate rating for 30 minutes. Followed by 50 percent of the nameplate rating for 30 minutes. Followed by 75 percent for 1 hour. All emergency generators will be load bank tested annually. This work may need to be partly outside of standard VA business hours to minimize patient impact. Supplies, fluid testing, filters, fluids (for top off for the semi-annual PMs) will be supplied by the contractor. Contractor is to diagnose other or larger problems and present quote to the POC for approval, before additional work is conducted. Smaller repairs (Belts, hoses, batteries, leak repair), with approval from POC, can be conducted with Credit Card payment from POC. 8. Fluid testing will need to be conducted by 3rd party tester semiannually. And reported made to POC within 30 days of service. 9. Contractor should provide priority for repairs to the BHHCS VA Emergency Generators and ATS Switches. PLACE OF PERFORMANCE: Black Hills VA Health Care System 113 Comanche Road Fort Meade, SD 57741 POTENTIAL SCOPE OF WORK: Semi-Annual VA BHHCS Emergency Generator Testing and Maintenance 1. Provide semi-annual preventive maintenance inspections and services on emergency generators at the VA medical Centers at Ft Meade and Hot Springs, South Dakota and VA clinic in Rapid City (if mobile units are in place there). Inspection reports from attachments A & B to be provide to facilities POC s within 30 days of service. 2. Contract POC s for scheduling work and coordination are as follows: Fort Meade VAMC: Keith Weyrich Operations Supervisor, Phone: +1 (555) 000-0000 Hot Springs VAMC: Dan Cerveny, Maintenance Supervisor, Phone +1 (555) 000-0000 3. Fort Meade Emergency Generator equipment included in the scope of work is as follows: A. Bldg. 113 Emergency Generator Manufacturer: Cummins / 750 KW / 480V Generator Model; DQCB-1641706 / Serial Number: K160128689 Engine Model: QSK23G7 / Serial Number: 85002334 B. Bldg. 148 Emergency Generator Manufacturer: Cummins / Onan / 125 KW / 480V Generator Model: DSGAB- 1321187 / Serial Number: B130456361 Engine Model: QSB7 G5 NR3 / Serial Number: 73494119 C. Bldg. 145 Emergency Generator Manufacturer: Cummins/ 250 KW / 480V Generator Model: DQDAA-1660802 / Serial Number: L160128689 Engine Model: QSL9-G7 / Serial Number: 74068824 D. Bldg. 137 Emergency Generator Manufacturer: Cummins / Onan / 100 KW / 208V Generator Model: DSGAA- 1321189 / Serial Number: B130456362 Engine Model: QSB7 G5 NR3 / Serial Number: 73493506 E. Bldg. 160 Emergency Generator Manufacturer: DMH/ 165 KW / 277V/480V Generator Model: 200CL3 / Serial Number: 94-45-74-1 Engine Model: LTA-1062/ Serial Number: 34737406 F. Bldg. 155 Main Station Generator Manufacturer: Marathon / 2000KW / 12470V Generator Model: 1020FDH1242 / Serial Number: WA-6003864-0717 Engine Model: CD2000SX6T2 / Serial Number: 179811-1-1-1108 G. Bldg. T296 Fire Station Emergency Generator Manufacturer: Cummins / Onan / 16.8KW / 240V Generator Model; DSKCA-193329 / Serial Number: L090070761 3. Hot Springs VAMC Emergency Generator equipment included in the scope of work is as follows: A. Bldg. 10 Emergency Generator Manufacturer: Generac / 208V Generator Model: 98A03219-S/ Serial Number: 2042251 Engine Model: 92460 / Serial Number: G3407-2 B. Bldg. 12 Emergency Generator Manufacturer: Generac / 208V Generator Model: 433RSL4021/ Serial Number: LM-239579-0701 Engine Model: OA8829/ Serial Number: 8DC9-446846 C. Bldg. 18 Emergency Generator Manufacturer: Onan Generator Model: 230DFAB / Serial Number: A980673745 Engine Model: LTA10-G1 / Serial Number: 12079 F. Bld. 66 Emergency Generator Manufacture: Cummins Generator Model 125 DSGAB Engine Model: QSB7-G5 NR3 * Can be at any VA Medical Center locations: A. Mobile MRI Emergency Generator Manufacturer: Kubota Generator Model: V3800-T Serial Number: 2JS2095 45 KW / 480V B. Mobile CT Emergency Generator Manufacturer: John Deere Generator Model: 4045 / 100K / 480V C. Mobile Morgue Trailer Emergency Generator Manufacturer: Kubota Generator Model: GL11000-USA Serial Number: 10 KW / 240V 4. Semi-annual Inspections will be completed in in January or February and June or July, and inspection reports are to be provided to the VAMC POC s within 30 days of completion of work. Work shall be scheduled 7 days in advance of planned work to minimize disruption to the facility. 5. The Scope of January or February inspections and testing will include all work outlined in Attachment A. The scope of June or July Inspections will include all work outlined in Attachment B. 6. Annual Load Bank Testing included in Attachment A will be accomplished in accordance with NFPA 110 (99) Sec 6-4.2.2. The testing shall be documented, and supplemental loads included at 25 percent of the name plate rating for 30 minutes. Followed by 50 percent of the nameplate rating for 30 minutes. Followed by 75 percent for 1 hour. All emergency generators will be load bank tested annually. This work may need to be partly outside of standard VA business hours to minimize patient impact. 7. Supplies, fluid testing, filters, fluids (for top off for the semi-annual PMs) will be supplied by the contractor. Contractor is to diagnose other or larger problems and present quote to the POC for approval, before additional work is conducted. Smaller repairs (Belts, hoses, batteries, leak repair), with approval from POC, can be conducted with Credit Card payment from POC. 8. Fluid testing will need to be conducted by 3rd party tester semiannually. And reported made to POC within 30 days of service. 9. Contractor should provide priority for repairs to the BHHCS VA Emergency Generators and ATS Switches. PERFORMANCE PERIOD The Period of performance (POP) shall extend 12 months from the date of award date for base period, with four (4), twelve (12) month option periods. Work shall be scheduled 7 days in advance of planned work to minimize disruption to the facility.