J063--Fire Alarm Service and Upgrade

The contract involves providing comprehensive fire alarm services, maintenance, upgrades, inspection, and testing across multiple facilities within the VA New York Harbor Healthcare System, including Brooklyn VA Medical Center, Manhattan VA Medical Center, and St. Albans Community Living Center. The work is scheduled to commence with a base period starting February 1, 2026, lasting one year, with four subsequent 12-month option years. The scope requires licensed, certified technicians capable of programming Notifier 2020 and Edwards EST-3 systems, adhering to standards such as NFPA, ADA, and VA directives. Key tasks include routine maintenance, system repairs, component replacements, annual testing, sensitivity calibration, and system upgrades—specifically, the Edwards EST-3 panel at St. Albans. The contract emphasizes 24/7 emergency response with specified response times, detailed documentation, and compliance with safety and life safety codes. The procurement process is currently at the market research stage, with a Sources Sought notice issued to gather industry capabilities and interest. Interested parties must submit capability statements, experience examples, certifications, and socioeconomic information by December 12, 2025. The contract will be administered by the VA’s Network Contracting Office in Buffalo, NY, with oversight from the Albany-based contracting office. While detailed performance standards, inspection procedures, and standards are outlined—covering NFPA codes, UL standards, and VA-specific directives—there are no formal FAR clauses or contract clauses included in the current documentation. The work requires strict security protocols, background checks, and access control measures for contractor personnel, along with detailed personnel certification requirements. Attachments referenced include equipment inventories for each facility, but no pricing, contract line items, or formal evaluation criteria are provided, as this is a market research effort rather than a solicitation.