J065--Optometry Eye Lane Maintenance

This contract action is a sources sought announcement issued by the Department of Veterans Affairs, 261-NETWORK Contract Office 21, under solicitation number 36C26126Q0595, seeking market research for the maintenance of optometry equipment across the VA Southern Nevada Health Care System. The requirement is structured as a total small business set-aside under FAR 19.5 and falls under NAICS code 339115 for ophthalmic goods manufacturing, with a corresponding product service code of J065 for medical equipment maintenance. The scope entails providing preventative maintenance, minor repairs, cleaning, and calibration of seventeen optical examination lanes located at VASNHCS in North Las Vegas, the Southeast Primary Care Clinic in Henderson, and the Southwest Primary Care Clinic in Las Vegas. Equipment covered includes refraction desks, slit lamps, tonometers, lensometers, auto refractors, imaging modules, computers, monitors, and associated medical devices. The proposed performance schedule requires two service visits per contract year, with half the exam rooms serviced during each visit to ensure continuous operational readiness. The contractor must adhere to strict information security protocols, complying with all federal laws, VA directives, and standards as if they were VA personnel, including mandatory annual security awareness training within one week of contract initiation. All contractor and subcontractor personnel must check in with clinic security and healthcare technology management upon arrival and will be escorted during on-site work. Reporting obligations include submitting detailed service reports no later than five days after repairs are completed, documenting all work performed, parts replaced, and manufacturer-recommended maintenance, using PDF or Microsoft suite formats sent electronically to vhalasbiomed@va.gov. The contractor is prohibited from accepting instructions from anyone other than the contracting officer and must immediately notify the contracting officer’s representative, designated information security officer, and privacy officer of any suspected or actual data breaches or unauthorized disclosures, and may be held liable for liquidated damages per affected individual in the event of a privacy incident involving sensitive information. Equipment containing VA data must never be returned to vendors for trade-in, lease termination, or recycling. The contract, if awarded, will have a five-year total period of performance from August 18, 2026, through August 17, 2031, with four optional years following the base year. This announcement is not a solicitation and no pricing, contract values, or evaluation criteria have been established. Vendors must submit company information, unique entity identifier,