J065--RFQ | Special Notice- Intent to Sole Source | closes 23 DEC 2022

Special Notice 1 DESCRIPTION The Department of Veterans Affairs, Network Contracting Office (NCO) 9, intends to award a sole source contract with ALDEVRA LLC, for Annual Maintenance for ten (10) Air Innovations Inc, Climate Controlled Storage Cabinets (CCSC). Market Research has shown ALEDVRA LLC to be the only contractor capable of providing the required services on behalf on the manufacturer, Air Innovations Inc, IAW an Authorized Dealer Letter provided by the manufacturer. Period of performance will be One Year. Justification for this sole source procurement is in accordance with FAR 13.106-1 soliciting from a sole-source, including Brand Name. This notice of intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be accepted. However, any business that believes it can meet these requirements and possesses relevant past-experience and expertise may give written notice. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirement. Responses will be considered by the Government however, a determination by the Government not to compete the proposed acquisition based upon responses of this notice is solely within the discretion of the Government. NAICS Code 811310 / $11 million. Responses received by 15:00PM CST on December 23rd, 2022, will be considered by the Government. Inquiries shall be emailed to contact@example.gov. No telephone requests will be accepted. Statement of Work Climate Control Cabinet Service Agreement 1. General Information 1.1 Introduction and Overview TVHA currently has ten (10) climate control storage cabinets manufactured by Air Innovations Inc. This service maintenance is required to maintain the integrity of the storage unit to maintain the right environment of the storage material from being compromised. Air Innovations Inc has an SDVOSB partner vendor, Aldevra, who will provide preventative maintenance and services. 1.2 Background Sterile Processing Service (SPS) requires services on 10 climate control cabinets located at the Alvin C. York campus. The storage units are utilized throughout the facility to help maintain optimal conditions, such as temperature and humidity control, positive pressure, and filtration of sterile instrumentation processed by the SPS. This equipment requires specially trained technicians to perform preventative maintenance. 1.3 Scope of Work a) Aldevra will perform the maintenance according to the following parameters and in accordance with the Service Options selected by Subscriber. b) Recall Alerts - Aldevra will provide a recall alert monitoring and notification maintenance for Aldevra equipment. c) Documentation - The parties agree to provide each other with the following documentation with respect to the Equipment: CLINIC BLDG ROOM S/N OR Core 117 135C 21-07-110 OR Core 117 135C 21-07-108 GYN 106 135 21-07-110 GYN 106 135 21-07-263 URO/DERM 3 243 21-07-107 SPEECH 3 243 21-07-265 POD 3 113a 21-07-264 POD 3 113a 21-07-109 EYE 3 113a 21-07-106 3A 3 113a 21-07-108 An accurate inventory of the Cabinets serviced Subject to the confidentiality obligations contained in Section 14 below, Aldevra will provide Subscriber with copies of all field service corrective maintenance work orders related to the equipment that is owned or operated by subscriber. d) Normal Working Hours The Services will be performed Monday through Friday, 8:00 A.M. to 5:00 P.M., local time, excluding federal holidays. New Year's Day (January 1). Birthday of Martin Luther King, Jr. (Third Monday in January). Washington's Birthday (Third Monday in February). Memorial Day (Last Monday in May). Juneteenth (June 19) Independence Day (July 4). Labor Day (First Monday in September). Columbus Day (Second Monday in October). Veterans Day (November 11). Thanksgiving Day (Fourth Thursday in November). Christmas Day (December 25). 2. Requirements 2.1 Tasks and Skills Required Aldevra Maintenance Certification Climate control Cabinets Cabinet Maintenance Certification, as authorized by Air Innovations Inc. 2.1.2 Guidelines Guidelines include agency regulations, VA and VHA directives, Sterile Processing Service SOPs, manufacturer instructions and accepted practices. Guidelines consist of vendor publications related to listed equipment operating instructions. Technician will comply to the facility s Covid guidelines. 2.1.3 Personal Contacts The technician will have personal contact with facility Sterile Processing Staff. 2.2 Other Significant Facts: HEALTH AND SAFETY Complies with all safety and personal protective equipment rules and regulations, using when required and provided. CUSTOMER SERVICE Consistently communicates and treats VA TVHS employees (and to the extent applicable, its patients, visitors, volunteers and all medical center staff) in a courteous, tactful and respectful manner. Provides VA TVHS with consistent information. Handles any conflict and problems with VA TVHS constructively and appropriately.