This Government Contract opportunity from Department Of Veterans Affairs was posted on July 13, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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J065--Varian, True Beam

Awarded

36C24627Q0002Federal

Submission Closed07/15/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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AI Contract Overview

The Department of Veterans Affairs Network Contracting Office 6 intends to award a sole source purchase order to Varian Medical Systems for comprehensive software support and maintenance services for critical Radiation Oncology equipment at the Durham VA Medical Center, including TrueBeam linear accelerators, the ARIA Radiation Oncology Information System, and the Eclipse Treatment Planning System. These systems rely exclusively on Varian’s proprietary software, remote diagnostic tools like SmartConnect, and certified technician protocols, making Varian the sole provider capable of delivering firmware patches, software upgrades, customized components, and technical support without compromising system integrity or compliance with VA cybersecurity and PHI standards. All maintenance, repairs, parts replacement, and staff training must be performed by Varian-certified personnel; use of third-party services or non-Varian parts will result in immediate termination of support, risking operational failure and severe impact on patient care after the current contract expiration on September 30, 2025. The contract has a one-year base period with four optional one-year extensions, and is justified under FAR 12.102 due to the proprietary nature of Varian’s technology and its essential compatibility with existing clinical infrastructure. This notice is not a competitive solicitation, and no procurement documents are available for public access. However, any entity claiming capability to meet the full scope of requirements—including proprietary software access and certified service protocols—may submit a written response by 2:00 PM EST on July 15, 2026, to [email hidden]. Responses will be reviewed at the government’s discretion, but no competitive award is anticipated. The NAICS code is 518210 and the PSC is J065, with all inquiries directed exclusively via email; telephone requests will not be accepted.

General Info

Sole source order to Varian for proprietary software support on VA oncology systems through September 2025.

Agency

Department Of Veterans Affairs → 246-NETWORK Contracting Office 6 (36C246)

Contract Value

$508,462.4

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

VA, USA

Set-Aside

NONE

Awardee

VARIAN MEDICAL SYSTEMS, INC

Award Issued Date

10/05/2026, 12:00:00 AM UTC

Documents

Sole Source Notice for Varian True Beam Software Support - 36C24627Q0002

sources-sought

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseAwarded

PostedJul 13

special-notice

AwardedOct 5

Contract was awarded

Submission Closed

07/15/2026, 02:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 246-NETWORK Contracting Office 6 (36C246)

Contacts1 person available

OfficeHAMPTON, VA, 23667, USA

Organization / AgencyDepartment Of Veterans Affairs → 246-NETWORK Contracting Office 6 (36C246)

Office AddressHAMPTON, VA, 23667, USA

Contacts

Ricardo McIntoshContract Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

The Department of Veterans Affairs, Network Contracting Office (NCO) 6 intends to award a sole source purchase order to Varian Medical Systems for the provision of software support and maintenance services for high-cost, high-tech Radiation Oncology equipment at the Durham VA Medical Center, Material Management. This requirement covers support and maintenance for TrueBeam linear accelerators, the ARIA Radiation Oncology Information System, and the Eclipse Treatment Planning System. Services include software maintenance, upgrades, inspections, and training to ensure optimal functionality, minimize downtime, and maintain state-of-the-art clinical operations. Varian s FullScale on Premise (FSoP), Clinac, TrueBeam, Halcyon Delivery System products, and ARIA, Eclipse, and Velocity products are proprietary and utilize Varian s unique software and remote diagnostic-support tools (SmartConnect) that meet VA cyber-security, PHI, and MOU/ISA requirements. Only Varian can provide and install software upgrades, firmware patches, customized system components, and utilize proprietary technician training and procedures. All technical support, escalations, repairs, parts replacement, and training are handled exclusively by Varian-certified employees. No third parties are trained, sanctioned, or permitted to perform maintenance, and support contracts may be terminated if non-Varian parts or services are used. The loss of vendor support after September 30, 2025, would critically impact patient care and clinical outcomes. The period of performance will be one base year and 4 option years. The justification for this sole source procurement is in accordance with FAR 12.102, soliciting from a single source, due to proprietary technology, exclusive capabilities, and compatibility requirements with existing clinical infrastructure. This notice of intent is not a request for competitive quotations. No solicitation documents are available and telephone requests will not be accepted. However, any business that believes it can meet this requirement may submit a written response with sufficient evidence to demonstrate capability to provide the required services and all proprietary maintenance features described above. Responses received by 10:00 am EST on July 15, 2026, will be considered by the Government, though a decision not to compete the proposed acquisition is solely at the Government s discretion. NAICS Code: 518210 Data Processing, Hosting, and Related Services. PSC: J065 Maintenance, Repair, and Rebuilding of Equipment: Medical, Dental, and Veterinary Instruments/Equipment. All inquiries and responses must be emailed to contact@example.gov. No telephone requests will be accepted.