J072--New Ice Machine Preventive Maintenance Base 4 OY Contract

The contract solicitation 36C25926Q0467, issued by the Department of Veterans Affairs through Network Contracting Office 19 in Greenwood Village, Colorado, seeks semi-annual preventative maintenance services for 54 ice machine units located at two VA facilities—Oklahoma City VA Medical Center and Lawton Outpatient Clinic in Fort Sill, Oklahoma. The work requires contractors to relocate units to designated engineering shops, perform OEM-compliant maintenance and cleaning procedures, adhere strictly to VA infection control standards, and submit detailed maintenance logs for each unit upon completion. Services are structured under a firm-fixed-price contract with a base period from June 1, 2026, to May 31, 2027, and four annual option periods extending through May 31, 2031, with the government retaining the right to extend services under clauses 52.217-8 and 52.217-9. The acquisition is conducted as a commercial item purchase under FAR 12, and award will be made on a lowest-priced technically acceptable basis, emphasizing compliance with technical requirements and contractor responsibility over price competition alone. Contractors must be registered in SAM, possess a unique entity identifier and CAGE code, and comply with all applicable federal regulations including whistleblower protections, equal opportunity for veterans and individuals with disabilities, and prohibitions against sourcing equipment or software from restricted entities such as Kaspersky Lab or ByteDance. Key compliance obligations include adherence to HIPAA and Privacy Act requirements for handling protected health information, mandatory privacy training for all personnel, and strict data access controls. All proposals must be submitted via hard copy using the SF-1449 form on a single page, with pricing filled in by the offeror; electronic submissions are not permitted. No contract value is stated, as pricing fields are intentionally left blank for bidder completion. The contracting officer, Orrellius J. Williams, serves as the sole point of contact, with no assigned COR at this stage. Contractors must also comply with clause 52.203-6, requiring a signature on a contractor code of business ethics and conduct, and must meet subcontracting restrictions outlined in clause 52.204-30 Alternate I. All services must be performed onsite, with final acceptance determined by the government based on conformance to OEM specifications and contractual requirements.