J073--Bedford VA Medical Center Kitchen Hood Cleaning and Inspection

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a size standard $12.5 million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Kitchen Hood Inspection and Cleaning at the Bedford VAMC per the requirements below. Refer to the Performance Work Statement below for the requested requirement description. The standard shall be of quality; meeting or exceeding those outlined in the Performance Work Statement. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to supply Kitchen Hood Inspection and Cleaning are invited to submit a response to this Sources Sought Notice by 04-21-2024. All responses under this Sources Sought Notice must be emailed to contact@example.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling +1 (555) 000-0000. Interested parties not registered in SAM will be ineligible to receive a government contract, should a solicitation be issued resulting from this Sources Sought. VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract, should a solicitation be issued resulting from this Sources Sought. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ Other available contract vehicles (GSA/FSS/NASA SEWP/ETC): ________________________ _____________________________________________________________________________ _____________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the supply of Kitchen Hood Inspection and Cleaning as listed in Attachment 2 Performance Work Statement with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 Performance Work Statement SCOPE OF THE WORK PROJECT DATA: TITLE: 518-25-518 Kitchen Hood Inspection and Cleaning BUILDING/ FACILITY: Edith Nourse Rogers Memorial Veterans Hospital, Bedford, MA (Bedford VAMC) JOB ORDER CONTRACT NUMBER: CONTRACTING OFFICERS REPRESENTATIVE (COR): Cameron Labbree REQUESTOR: Engineering CONTRACTOR: None Assigned OBJECTIVE: Provide quarterly cleaning of three (3) kitchen exhaust systems including ducts, vents, hoods and exhaust fans at the Bedford VAMC facility listed below as required by NFPA 96 and The Joint Commission standards. The contract shall be for 1 year with 4 additional 1-year options to extend. There shall be an option to replace fan belts and kitchen hood filters, as needed. GENERAL SCOPE: The contractor shall provide all certified personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to perform quarterly cleaning and inspection of kitchen exhaust hood and associated components at the Bedford VA medical Center, located at 200 Springs Road, Bedford MA, 01730. Provide all material, labor, safety equipment, LOTO procedures, and disposal necessary to provide services. Check-in with Customer Appliance Removal or Draping of Kitchen Equipment the draping of the exhaust hood needs to be removed for ease of degreasing and cleaning. Exhaust Fan Inspection degrease and clean. Ductwork Cleaning scrape out, if necessary, built-up grease, degrease and clean. Hood Filters detach, degrease and clean. Replace, if necessary. Disarm Fire Suppression System if necessary, to properly reach hard to clean areas of the exhaust system. Check for Leaks check for leaks to ensure proper ventilation. Fan Belt Replacement replace only broken or worn out fan belts. Reinstall Fire Suppression System if necessary, reinstall detached parts after all components have been degreased and cleaned. Verify Fan Operation operate hood fan to verify that it works properly. Restore the Kitchen clean all grease residue from flooring and countertop areas that were impacted by the operations. REQUIREMENTS GENERAL REQUIREMENTS: Inspections will be performed in accordance with the guidelines of Manufacturer guidelines, NFPA 96, and the VA HVAC Design Guide, National and State laws regulating these inspections. All contracted work shall be performed by a qualified vendor on quarterly basis, no less than 90 and no more than 100 calendar days from prior service. Inspections will be performed Monday-Friday during the below time frames to minimize the impact to facility operation. Any inspections required by the facility to happen outside of these hours so that patient services will not be interrupted will be allowed at the agreed hourly rates under the contract. Bldg 78 Canteen: Shall be conducted after 1400 Bldg 3 Patient Preparation Kitchen: Shall be conducted after 1500 Bldg 7 Domiciliary: Shall be conducted during the business hours of 0700 to 1600. The Medical Center has 7 kitchen hoods with approximately 38 baffle filters in Bldgs. 3, 7, and 78 which include patient preparation, cafeteria, and Domiciliary kitchens. All lockout & tag out procedures will be followed and any other safety procedures for the inspection will be performed as required. The Contractor/Installer shall be required to remove waste materials and debris daily from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable Local, State and VA and Federal regulations. The contractor will provide a written report detailing any deficiencies found during the inspections, the contractor will notify the COR of any deficiency is found that requires the kitchen hood to be taken out of service immediately. If the deficiency can be corrected by maintenance personnel while the inspection contractor is still on site during the inspection period, then the deficiency will be re-inspected. Any kitchen hood deficiencies that cannot be corrected during the inspection period, the inspection company will be required to return to the site and re-inspect once the repairs have been made. APPLICABLE DOCUMENTS END OF SCOPE OF WORK