Janitorial Services (Base Year + Four Option Years)

The contract for janitorial services, identified by solicitation number 1232SA26Q0398, is a firm-fixed-price, performance-based award issued by the U.S. Department of Agriculture’s Agricultural Research Service under a total small business set-aside. It covers a base year beginning April 20, 2026, with four optional one-year extension periods, extending through April 19, 2031, for a total potential duration of five years. Services are to be performed exclusively at the U.S. Salinity Laboratory in Riverside, California, involving cleaning and maintenance of approximately 45,700 square feet of facility space, including offices, hallways, elevators, and outdoor areas, on a twice-weekly and once-weekly schedule. Performance is governed by strict Acceptable Quality Level standards, with failure to meet thresholds—such as more than seven discrepancies per month in cleaning or three in waste removal—triggering a 1% invoice reduction. The award will follow a lowest price technically acceptable methodology, where the lowest-priced offer that meets technical requirements and demonstrates acceptable past performance will be selected, with no trade-offs permitted between cost and quality. The contract requires the contractor to submit a Quality Control Plan, monthly employee rosters, and immediate notification of any regulatory conflicts. All personnel must be identified to the Contracting Officer’s Representative, and key personnel—including a designated Contract Manager and Alternate—must be available during standard business hours. Compliance with numerous Federal Acquisition Regulation clauses is mandatory, including those related to small business subcontracting, employment eligibility verification, paid sick leave under Executive Order 14043, equal opportunity for veterans and individuals with disabilities, contractor code of ethics, whistleblower protections, and cybersecurity safeguarding. The contractor must also adhere to the Anti-Discrimination and DEI Compliance clause, which prohibits any programs violating applicable federal laws and requires flowdown to subcontracts. Payment will be processed electronically via SAM, and the contractor must maintain active SAM registration. Offerors must submit a complete quotation on company letterhead, including a Past Performance Questionnaire and pricing sheet, via email to the contracting specialist by April 7, 2026, with no alternative submission methods allowed. The solicitation does not specify packaging or marking requirements, reflecting the nature of service delivery, and no pricing data was provided in the documentation, indicating that actual firm-fixed pricing must be supplied by respondents.