Janitorial Services for the American Embassy in Quito, Ecuador.
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy in Quito, Ecuador, is soliciting proposals for janitorial services through a formal Request for Proposal (RFP) process. Interested vendors must submit their proposals electronically by June 5, 2026, at 4:00 pm Quito time, ensuring all documents are complete, in English, and follow the specific format and size requirements. Proposals must include the completed Standard Form 1449, pricing details, representations and certifications, additional information as outlined in the solicitation, and proof of active registration in the System for Award Management (SAM) at the time of submission. Failure to comply with submission requirements or SAM registration will result in the proposal being considered non-responsive. A pre-proposal conference is scheduled for May 6, 2026, at the Quito Embassy to provide prospective offerors an opportunity to ask questions and gain a better understanding of the requirements. Questions must be submitted by May 13, 2026, and no late inquiries will receive formal responses. The contract will be awarded to the responsible offeror submitting the lowest priced technically acceptable proposal, with the possibility of discussions only if deemed necessary. All communications and proposal submissions must be directed to QuitoContracts@state.gov. The solicitation is managed by the Department of State’s U.S. Embassy in Quito, and the work will be performed onsite in Quito, Ecuador.
General Info
Agency
NAICS
Place of Performance
Quito, EC-P, ECUSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Enclosed is a Request for Proposal (RFP) for Janitorial Services for the American Embassy in Quito, Ecuador. If you would like to submit your proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 6, 2026, at 10:00 am, at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro. Prospective offerors should contact QuitoContracts@state.gov by April 29, 2026, at 11:00 am for additional information or to arrange entry to the building.
Send questions to QuitoContracts@state.gov no later than May 13, 2026 at 4:00 p.m. No questions submitted after this time will receive a formal response.
Proposals are due by June 25, 2026, at 04:00 pm Quito time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to QuitoContracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical proposal and pricing, separately to QuitoContracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.