Janitorial Services for Various County Buildings

The County of Ontario is soliciting sealed bids for janitorial services across various county-owned buildings, with a submission deadline of June 27, 2025, at 3:00 PM. Bidders are encouraged to attend a pre-bid meeting on June 10, 2025, to view the sites, which is the sole opportunity for site inspection. The contract, anticipated to commence on November 1, 2025, will span two years with the possibility of three additional two-year renewals, contingent upon mutual agreement and county approval. The scope includes comprehensive cleaning services at multiple locations, including government offices, health facilities, and law enforcement buildings within Ontario County, New York. Bids must be submitted through the county’s e-Procurement portal, with detailed instructions on bid preparation, required documentation, and submission procedures. The contract emphasizes strict compliance with federal and state regulations, including prevailing wage laws, environmental standards, and non-discrimination policies. It mandates the contractor to provide all necessary equipment, supplies (with county-provided consumables), and qualified personnel, including background-checked staff and supervisors. Insurance coverage is a critical requirement, with the contractor responsible for maintaining comprehensive policies, including general liability, auto, workers’ compensation, and bonds, naming the county as an additional insured. The agreement incorporates provisions for price adjustments, contract termination with notice, and adherence to green cleaning practices. The bid evaluation will be based on the lowest responsible responsive bidder, with considerations for quality, experience, staffing, and compliance with detailed specifications. The contract also stipulates requirements for safety, record-keeping, and legal compliance, ensuring the contractor’s accountability for performance and adherence to all applicable laws and county policies throughout the contract duration.