Janitorial Services in Santa Clara, San Francisco, and San Mateo Counties

The solicitation for janitorial services covers Caltrans facilities in Santa Clara, San Francisco, and San Mateo Counties under solicitation number 04A7525, with a bid submission deadline extended to June 4, 2026, and an estimated contract start date of July 15, 2026, extending through July 14, 2029. The work requires daily janitorial services Monday through Friday from 6:30 a.m. to 3:00 p.m., excluding state holidays, including vacuuming, mopping, restroom and kitchen cleaning, waste removal, dispenser refilling, window polishing, enzyme-based drain treatments, and white paper recycling, all aligned with Exhibit A and Attachment 3 detailing duty frequencies. Contractors must provide all labor, tools, equipment, and materials in compliance with OSHA, EPA, and California regulations, including SB 1383 waste recycling mandates, and must use only factory-sealed, non-diluted cleaning agents with proper MSDS documentation available on-site. The contract is structured as a Firm Fixed Price arrangement, with award based on the lowest responsive and responsible bidder under a Low Price Technically Acceptable model, where technical compliance is mandatory and price is the primary differentiator. Proposals must include mandatory state-specific forms such as the Bid Proposal (ADM-1412), Bidder Declaration (GSPD-05-105), and certification documents including the California Civil Rights Laws Certification (DOT ADM-0076), Darfur Contracting Act Certification (DOT ADM-0077), and the Bid/Bidder Certification Sheet (DOT ADM-1416). Small Business and Microbusiness bidders may qualify for a 5% price preference if certified by the California Department of General Services, and DVBE participation of at least 3% is required, with full documentation submitted alongside bids. All bids must be submitted as physical packages labeled with the bid number, due date, and recipient to the Caltrans Procurement office in Sacramento, with electronic submissions only permitted for inquiries and addenda. The contractor must maintain a designated supervisor on-site during shifts with two or more workers, ensure all employees receive four hours of documented training before starting work, and provide at least one English-speaking representative on-site at all times. Invoicing requires triplicate paper submissions with DOT ADM-3059 forms documenting services rendered, locations, and utilization of SB and DVBE