K059--626A4-18-204 - Upgrade Energy Management System Award

The contract, identified by solicitation number 36C24926R0056 and contract number 626A4-18-204, is a Firm-Fixed-Price award issued by the Department of Veterans Affairs through the Network Contracting Office 9 in Murfreesboro, Tennessee, for the upgrade of an energy management system at the Alvin C. York VA Medical Center. It is a Service-Disabled Veteran-Owned Small Business Set Aside under NAICS code 238210, with a performance period of 365 calendar days following the Notice to Proceed, and all work must be conducted on-site at the medical center. The contract is awarded using the Lowest Price Technically Acceptable (LPTA) method under FAR 15.103-2, meaning only the three lowest-priced proposals are evaluated technically, and award is made solely to the lowest-priced offeror whose proposal meets all minimum technical requirements as acceptable, with no trade-off between cost and technical merit. The scope involves design, installation, commissioning, and documentation of a building automation and control system, including HVAC components, fiber optic backbone, DDC controls programming, and BACnet front-end integration, requiring compliance with industry standards such as NFPA 70, ASTM E2174-14, and manufacturer specifications, alongside strict quality control and testing protocols. The contractor must adhere to extensive special requirements including the presence of an OSHA-certified competent person on-site at all times, completion of 10-hour OSHA safety training for all personnel, and compliance with VA infection control protocols (ICRA) and security procedures including background checks and contractor badges. Subcontracting is capped at 85% of the government-paid amount for non-similarly situated entities, and all equipment must be delivered in original sealed packaging with legible manufacturer markings, permanent nameplates, and bar-code identification for inventory tracking. Documentation deliverables include as-built drawings, BACnet PICS, test plans, and O&M manuals with manufacturer data, and all control systems must be labeled per industry standards using laser or thermal printing, prohibiting handwritten labels. Electronic invoicing through the FSC e-Invoicing portal is mandatory, and the contractor is required to submit separate technical and price proposals via email to specified VA contacts. The contract incorporates multiple FAR clauses with deviations, including payroll records, labor standards, anti-kickback provisions, whistleblower protections, and small business representations, and