J061--Thompson Power Generator Service RFI Intent to Sole Source

Department of Veterans Affairs Tennessee Valley Healthcare System (TVHS) Alvin C. York Campus Intent to Sole Source Thompson Machinery Commerce Corporation
The Department of Veterans Affairs intends to issue sole-source firm-fixed priced contract to Thompson Machinery Commerce Corporation, 1245 Bridgestone Pkwy, La Vergne, TN 37086.
A sole source procurement will be issued as an Open Market Purchase Order to Thompson Machinery Commerce Corporation. This procurement is being conducted in accordance with FAR RFO 12.102-1(b). In the interest of economy and efficiency, the Original Equipment Manufacturer (Caterpillar Inc.), stated only one exclusive Small Business (SB), Thompson Machinery Commerce Corporation is the only Factory Authorized source for Sales, Service, and Parts for Caterpillar Equipment in Middle & West Tennessee, and Northern Mississippi areas. In addition, All Caterpillar, Inc, software for engine controls and emissions adjustments are proprietary. The NAICS code is 333120 and has a size standard of 1,250 employees for this procurement.
Project Requirements: Reoccuring Full-Service Maintenance and Rebuild Contract on the Caterpillar G3520C Generator Set and Associated System.
Background: TVHS VA Medical Center a full-service maintenance and rebuild contract on the Caterpillar G3520C Generator Set and Associated Radiator System located in Building 16. The Caterpillar G3520C, Serial # GZL00146 Generator set is a natural gas fueled engine that has very strict maintenance requirements for continuous and reliable operation. The plant has been in operation for over 10 years and has logged 52,299+ hours of operation, the generator set has been under a service contract with Thompson Power/Caterpillar. The generator sets purpose is to provide primary electrical power and steam to the facility to reduce the cost of the electrical utility and increase utility efficiency, it does work. The engine will have an in-frame overhaul based on hours operated and will be under a 1-year warranty by Caterpillar. The engine requires maintenance at the manufacturers specified intervals to ensure proper operating characteristics as well as continuation of the servicing contractor s warranty. Maintenance is of utmost importance for reduced operational costs and to ensure the longevity of the generator set s life expectancy.
Scope of work: The contractor is to provide manufacturer s authorized/certified service technicians, transportation, equipment, maintenance parts, materials, specialty tools and supervision to provide the manufacturer s required maintenance services to ensure proper and continuous operation of the Caterpillar G3520C generator set radiator system and auxiliary systems connected to the engine. Daily checks will be performed by VA boiler plant employees. This maintenance contract is to include all items required to be checked, inspected, measured, tested, serviced, or replaced at defined intervals in the manufacturer s service manual, SEBU7681-16 dated November 2010 and will include any manufacturer s updated requirements. This contract will include the following requirements not fully specified in the Caterpillar service manual: maintenance free battery replacement on or before 24-month installation/replacement anniversaries, 1000-hour equipment run time/service interval exterior cleaning the radiator system of accumulated dust and debris, inspection of fluid level indicators and fluid replacement as needed, lubricating fan bearings and fan belt inspection and replacements. radiator interior flushing, coolant replacement, accessory drive belts and all coolant system hose replacement, thermostats and gaskets, radiator caps at/or before 5-year recommended intervals. The contractor is to provide all parts, materials and labor for 1 (one) standard top end overhaul, 18,000 service hours or multiples thereof. 1 (one) out of frame overhaul (including top end overhaul) within the manufacturers recommended service hours during the 5th year period of this service contract (option year 4). The contractor shall provide labor, transportation, tools, parts and materials to rebuild or replace some serviceable parts as described in the requirements section of the Statement of Work (SOW). Parts found during the overhauls considered to be defective or worn that are not included in the recommended overhaul procedures or specified in the requirements section below will be paid for under a repair purchase order and are not the contractor s financial responsibility to replace under this agreement. The contractor will provide a list of parts the manufacturer requires to be replaced under the overhauls for clarification of the top end, in frame and out of frame rebuild requirements.
Estimated Period of Performance (POP): Ordering Period 1: 12/01/2026 11/30/2027 Ordering Period 2: 12/01/2027 11/30/2028 Ordering Period 3: 12/01/2028 11/30/2029 Ordering Period 4: 12/01/2029 11/30/2030 Ordering Period 5: 12/01/2030 11/30/2031
This notice of intent is not a request for competitive quotes. However, interested parties may identify their interest and capability to respond to the requirement and submit quotations with the subject line "Special Notice # 36C24927Q0025 by 5:00 p.m. EST on 10/30/2026 to: Kristie.Collins@va.gov. Responses received will be evaluated; however, a determination by the Government not to compete with the proposed procurement based upon responses received to this notice is solely within the discretion of the Government. Telephone requests or inquiries will not be accepted. Public Information will not be provided and shall be utilized to the full extent possible. This is a New Requirement.
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).