Kitchen Equipment Maintenance Services for Austin State Hospital

The Texas Health and Human Services Commission is seeking competitive bids to establish a contract for comprehensive kitchen equipment maintenance, inspection, and repair services at Austin State Hospital under solicitation HHS0017105V2, with a NAICS code of 811310. The contract will require the contractor to perform annual and quarterly preventive maintenance on all equipment listed in Exhibit F, including thermostat calibration, cleaning, lubrication, de-liming, filter replacement, and due date tag updates, all in strict accordance with manufacturer specifications and using an ASH-authorized service center. Services must begin upon contract execution and expire on August 31, 2029, with no automatic renewal options, though the agency may unilaterally extend the term for up to one year to ensure service continuity. All pricing must be firm, fixed, and all-inclusive, covering labor, materials, equipment, and related expenses, as submitted exclusively through Exhibit C—no additional costs for travel, per diem, hotel, or incidental expenses will be reimbursed. The award will be based on best value to the State of Texas, evaluating compliance with requirements, performance capability, price, ability to perform, and past vendor performance, with no obligation to select the lowest bidder. Bidders must submit a complete proposal via email to pcsbids@hhs.texas.gov or through the HHS Online Bid Room, using Microsoft Office or Adobe PDF formats, and must include mandatory documents such as a signed Exhibit A (HHS Solicitation Affirmations), Exhibit D (Bidder Qualifications), Exhibit G (Texas Identification Number application), and Exhibit C (Pricing Sheet), along with SAM.gov UEI, FEIN, TIN, and other entity identifiers. Proposals must demonstrate financial solvency, operational capacity, and a clean record under state and federal debarment lists, with certification that neither the bidder nor its principals are suspended or debarred. The contractor must maintain comprehensive insurance coverage, including $1 million in umbrella liability, workers’ compensation, and primary liability coverage, all issued by Texas-admitted carriers rated A or better by A.M. Best. Performance will be monitored by a designated HHS contract manager, with all issues requiring correction within 48 business hours; nonconformities may lead to delayed payment, corrective action plans, suspension of work, or contract termination. Invoicing must be monthly, referencing the purchase order, with payments governed by the Texas Prompt Payment Act and subject to return within