M25306 – Non-Fuel Dispenser Maintenance And Repair

The contract encompasses the provision of quarterly preventive maintenance inspections, minor repairs, and emergency on-call services for non-fuel automotive dispensing equipment, diaphragm pumps, and piston pumps at various Santa Clara Valley Transportation Authority (VTA) facilities in San Jose, California. The scope includes servicing systems that store, transport, and dispense fluids such as antifreeze, automatic transmission fluid, grease, and oils, covering all associated components including regulators, retractable reels, hoses, control valves, meters, piping, and containment systems. The contractor is responsible for furnishing all labor, materials, tools, and equipment necessary to perform the work in compliance with manufacturer specifications, industry best practices, and applicable regulatory standards. The contract has a base term of one year with up to six one-year option periods, potentially extending the total performance period to seven years, with VTA retaining unilateral discretion to exercise each option without renegotiation. On-call labor is divided into standard hours (6:00 AM to 5:00 PM, Monday–Friday) at 500 hours annually and premium hours (6:00 PM to 5:00 AM, Monday–Friday) at 100 hours annually, while quarterly maintenance is required at multiple divisions including Cerone, North, and Guadalupe Light Rail. Fixed-price allowances are specified for materials ($69,625), training and background checks ($3,000), and bonding and insurance ($2,000), but unit pricing for labor and maintenance services is not provided, resulting in an estimated contract value range of $74,625 to $522,375 over seven years. Performance is FOB destination at VTA sites, with final acceptance occurring upon VTA's issuance of a Notice of Final Acceptance based on compliance with high-quality standards, absence of defects, and adherence to contract requirements. The contractor must comply with stringent safety and security protocols outlined in multiple exhibits, including Site Specific Safety Plans, environmental regulations, and cybersecurity protections for controlled information. Key personnel require VTA pre-approval, and any changes must be formally authorized. The contract prohibits organizational conflicts of interest, mandates disclosure of potential conflicts, and requires immediate removal of any personnel acting unsafely or improperly. Bids are evaluated on a Lowest Price Technically Acceptable basis, with responsiveness and responsibility serving as mandatory thresholds before price becomes the determining factor for award. All submissions must be made electronically through VTA’s procurement portal by the established