Kitchen Hood and Vent Exhaust Cleaning

This contract opportunity, solicitation number 36C25626Q0883, is a Firm-Fixed-Price acquisition issued by the Department of Veterans Affairs through the 256-NETWORK Contract Office 16 for the cleaning and maintenance of commercial kitchen vent hood and exhaust systems at the G.V. "Sonny" Montgomery VA Medical Center in Jackson, Mississippi. The requirement is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) under NAICS code 561790, with only SDVOSBs eligible to respond. The solicitation closed on June 16, 2026, and offers were required to be submitted via email only to the designated contracting specialist. The base contract period runs from October 1, 2026, to September 30, 2027, with potential option periods extending through 2031. Performance includes monthly cleaning of all kitchen exhaust systems—including canteen, bistro, nutrition, and oven exhausts—along with quarterly cleaning and reinstalling approximately 32 stainless steel baffle filters. Contractors must also provide service tags, written condition reports, and immediate notification of safety concerns. Compliance with the detailed Performance Work Statement and the attached Quality Assurance Surveillance Plan is mandatory, with acceptance standards requiring zero visible grease on hoods, grease-free ducts and fans, properly cleaned filters, and >95% cleanliness on floors and walls. Offerors must submit a two-volume proposal—Technical and Price—with the technical volume proving relevant experience, personnel certifications, and schedule adherence, and the price volume containing a completed pricing schedule and active SAM registration. Evaluation is based on a pass/fail gate model: the lowest-priced offeror meeting all mandatory solicitation and PWS requirements will be awarded, with technical capability and past performance evaluated in tandem but without assigned weights. Mandatory clauses include VAAR 852.237-70 for medical liability insurance, 52.222-41 and -43 for labor standards, 52.232-40 for accelerated payments to small business subcontractors, and deviations for DEI discrimination prohibitions and security exclusions. Contractors must maintain compliance with federal statutes, flow down key FAR clauses to subcontracts, and uphold whistleblower protections and ethical conduct standards. Invoicing requires strict adherence to detailed formats, payment follows the Prompt Payment Act, and all work must be performed at the Jackson