Laboratory Equipment Repair and Maintenance Contract Agreement

The Texas Department of State Health Services is seeking competitive bids to establish a contract for the repair and maintenance of critical laboratory equipment used in the sterilization of infectious waste and specimens from high-volume mycobacteria growth, detection, and susceptibility testing at the DSHS South Texas Laboratory. The solicitation, identified as HHS0017421 and issued as an Invitation for Bids, requires vendors to provide comprehensive service for specific equipment including the Lancer Model #815LX Washer and two each of the Lancer Model #LSS130 Sterilizers and Getinge Model #CAS30CB3 Steam Generators, all identified by serial numbers. Services must include one annual major preventive maintenance, four quarterly minor preventive inspections, unscheduled maintenance labor, unlimited 24-hour toll-free technical support, and replacement parts with free next-day shipping and handling when covered under warranty or service agreements. All parts must be original equipment manufacturer components, and technicians must be certified by the OEM to service Getinge equipment. The contract will begin on September 1, 2026, with an initial term ending August 31, 2027, and includes up to four one-year renewal options through August 31, 2031, with a possible one-year extension for transition purposes. The contract is governed by Uniform Terms and Conditions, with all attachments and amendments forming the complete legal agreement, and pricing must be firm, fixed, and all-inclusive for the contract’s duration, covering labor, materials, equipment, and incidentals. Bidders must submit complete responses by July 6, 2026, 10:30 AM Central Time, via email to pcsbids@hhs.texas.gov or through the designated HHS Online Bid Room, with submissions limited to Microsoft Office formats or PDFs for signatures and capped at 25 MB. No exceptions or assumptions are permitted, and late submissions will be disqualified. Respondents must provide a Unique Entity Identifier, Federal Employer Identification Number, Texas Identification Number, and Texas Franchise Tax Number, and must certify compliance with federal and state regulations including non-discrimination laws, suspension and debarment status, franchise tax obligations, lobbying prohibitions, and E-Verify requirements. Contractors must maintain umbrella liability insurance of at least $1,000,000, provide workers’ compensation coverage for all employees and subcontractors, and ensure all work meets or exceeds industry standards and environmental regulations. Past performance