LCHA Administration Office Renovation
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Housing Authority of the City of Lancaster (LCHA) is soliciting bids for the renovation of its Administration Office through a lump sum contract structure, with submissions due by 1:00 p.m. on Tuesday, August 11, 2026, exclusively via the PennBid online portal. Bidders must submit a complete package including the bid form with unit price attachment, bid bond equal to 10% of the base bid, HUD-5369A certifications, a non-collusion affidavit, a Section 3 overview, and an hourly rate schedule. The work must strictly follow drawings and specifications prepared by Hammel Associates Architects, and all substitutions for materials or methods must be submitted through PennBid’s “Ask a Question” feature no later than noon on Monday, August 3, 2026. A voluntary prebid meeting is scheduled for July 15, 2026, at 9:00 a.m. at 325 Church St, Lancaster, PA, and site visits must be arranged in advance with the LCHA Facilities Manager. The contract requires compliance with Section 3 of the Housing and Urban Development Act of 1968, mandating employment and economic opportunities be directed toward low- and very low-income individuals, particularly those receiving HUD housing assistance. LCHA is an equal opportunity employer and actively encourages participation from Minority Business Enterprises and Women Business Enterprises. Successful bidders must provide performance and payment bonds, pay all PennBid fees, and adhere to minimum wage requirements. All work must meet industry standards including ASTM, AAMA, ASCE, and FM guidelines, with inspections occurring at the project site and acceptance controlled solely by the Contracting Officer. Material handling, packaging, and labeling must comply with strict preservation rules, including manufacturer labels, protection from environmental damage, and separate labeling of overage materials. There is no specified contract value or unit pricing due to incomplete data in the bid documents, but award is expected at the LCHA Board Meeting in August 2026. The award is based on the lowest responsive bid meeting all technical and compliance requirements, consistent with a Lowest Price Technically Acceptable (LPTA) methodology. No public bid opening will occur, and bids will be released promptly on PennBid post-deadline. Bids may not be withdrawn for 60 days after opening without LCHA written consent, and LCHA reserves the right to reject any or all bids or waive minor informalities.
General Info
Agency
NAICS
Place of Performance
Lancaster County, PA, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
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Full Description
online via the PennBid System -https://pennbid.bonfirehub.com/. There will be no public bid opening, but bids will be promptly released on PennBid.
Bids are invited on a lump sum basis for multiple prime contracts.
All Bid Documents and solicitation details are available at no cost at PennBid at https://pennbid.bonfirehub.com/ . Please note that the awarded bidder(s) are responsible for a fee to PennBid.
A responsive bid must include the: 1: Bid form + Unit price attachment 2: Bid bond form 3: HUD-5369A Representations, Certifications, and Other Statements of Bidders, 4: Non-collusion affidavit of Prime bidder 5: Section 3 Overview 6: Hourly rate schedule
The work shall be in strict accordance with the drawings and specifications prepared by: Hammel Associates Architects. A voluntary prebid meeting will be held at the project site: 325 Church St, Lancaster, PA 17602 on Wednesday, July 15th, 2026 at 9:00 AM.
Please register to attend the bid event through the “Ask a Question” feature in PennBid. Site visits to view the work area must be scheduled in advance by contacting LCHA Facilities and Maintenance Manager Jay Ortiz at jortiz@lchapa.com or 717-475-3144.
During the bidding period, please submit all questions and substitution requests via the “Ask a Question” feature on PennBid. Do not call or email the architect or owner. Substitution requests will only be accepted during the bidding period, subject to the requirements outlined in the contract documents. Optional material substitution requests will not be considered after the date and time stated below or during the construction phase. Questions and substitution requests will not be accepted after: 12:00 Noon on Monday, August 3, 2026.
A certified check or bank draft payable to the Housing Authority of the City of Lancaster, U.S. Government Bonds, or a satisfactory Bid Bond executed by the bidder and acceptable sureties in an amount equal to ten percent (10%) of base bid shall be submitted with each bid.
Attention is called to the fact that not less than the minimum salaries and wages set forth in the contract documents must be paid on this project and that the contractor must ensure that employees and applicants for employment are not discriminated against because of race, color, age, religion, sex, national origin, familial status or disability.
Contracts under this project are subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.
The LCHA is an equal opportunity agency which does not discriminate against any person because of race, color, age, religion, sex, national origin, handicap or familial status. The LCHA solicits and encourages Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation in all of its contracts.
The successful bidder will be required to furnish and pay for satisfactory performance and payment bonds.
The LCHA reserves the right to reject any or all bids or to waive any informalities in the bidding. No bid shall be withdrawn for a period of sixty (60) days subsequent to the opening of the bids without written consent of the LCHA.
Award of Contract LCHA is anticipated at the LCHA Board Meeting in August 2026