This Solicitation opportunity from Department Of Commerce was posted on September 2, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Leased Multifunction Printing Devices and Maintenance Support Services – Replacement, Installation, and Disposal

Closed

13ADFL26Q0001-FLDFederal

Submission Closed09/10/2026, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 532420

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International

Grasslands School Division - Request for Proposal - RFP - Multifunction Device Fleet and Print Management Services

Solicitation # AB-2026-06872

Grasslands School Division is soliciting proposals from qualified suppliers to replace its current multifunction device fleet and implement comprehensive print management services. The scope of work encompasses all printing, copying, and scanning requirements across the entire Division. This project will be performed within the County of Newell, Alberta. Interested parties must submit their responses by the deadline of November 23, 2026, at 7:00 PM. The procurement process is being managed by Michael Nielsen, the Director of Technology, under solicitation number AB-2026-06872.

Grasslands School Division

POSTED

DEADLINE

Bids will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS 38632 or electronically at www.centralbidding.com, until 4:30 pm, CST, October 19, 2026. Neither dating of the bid, nor placing it in the mail by t

Solicitation # 417-PMS-DCS27

The DeSoto County School District is soliciting bids under solicitation number 417-PMS-DCS27 for the implementation and servicing of print and multi-function devices (MFDs) across all district locations and facilities. The contract follows a cost-per-image (CPI) pricing model for a forty-eight month term, with a preference for a single manufacturer to ensure consistency. The scope includes a monthly minimum guaranteed volume of 6.8 million monochrome pages and 100,000 color pages. The selected vendor is responsible for providing hardware, parts, software, and supplies, as well as performing remote monitoring for supply replenishment and maintenance via a web portal. Bids must be submitted by 4:30 pm CST on October 19, 2026, either physically at the DeSoto County School Board of Education in Hernando, MS, or electronically via centralbidding.com. Award selection is based on the lowest and best response, with cost serving as the primary evaluation factor. Key requirements include the pre-configuration and offline tagging of all devices prior to delivery, the removal of all packaging upon installation, and a guarantee that all district data will be removed from hard drives at the end of the agreement. The vendor must also maintain specific insurance requirements, comply with OSHA safety standards, and adhere to Mississippi state law regarding timely payments, which generally occur within forty-five days of invoice acceptance.

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DEADLINE

RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE

Solicitation # 232495

The City of Los Angeles is seeking proposals for the lease of a Canon Varioprint Titan 6220 MICR system under solicitation number 232495. This local government opportunity is managed by the City of Los Angeles and will be performed in Los Angeles, California. Interested vendors must submit their responses by the deadline of October 30, 2026, at 3:00 PM. For further inquiries regarding the content or requirements of the bid, contact William Burger via email. Participants may be required to register on the official City of Los Angeles website to complete the bidding process.

POSTED

DEADLINE

Service and Lease of 15 New or Remanufactured Copiers and 8 coin/bill changers

Solicitation # ITB-2026-0001

The Somerset County Library Commission is soliciting bids for a five year Fair Market Value lease and service contract for 15 new or remanufactured energy efficient, digital, network ready color multifunction devices and 8 compatible coin and bill changers. These units must provide combined scan, print, fax, and copy capabilities and be designed for intuitive use by the public. A critical requirement is the inclusion of integrated touchscreen displays to support a cloud based credit card payment solution planned for 2027. Technical specifications include copy and print speeds between 40 and 50 ipm, a minimum 160 gig hard drive, and the ability to handle paper weights up to 256 g/m. The contractor is responsible for all installation, transportation, and the return of current equipment, while the library will provide all paper. The contract will be awarded to the lowest responsible bidder, with a tentative award date of December 2, 2026, and installation scheduled for January 4 through 18, 2027. The service provider must ensure a 95 percent effectiveness level and provide on site technician response within four to six business hours. Bidders must submit a bid guarantee of 10 percent of the total price, capped at 20,000 dollars, and provide performance and payment bonds upon award. Comprehensive insurance coverage is required, including 3 million dollars in general liability and 1 million dollars in employer liability. Compliance with New Jersey business registration, EEO/Affirmative Action regulations, and various federal and state certifications regarding investment activities in Iran and Russia is mandatory.

Somerset County Library

POSTED

DEADLINE

Device-as-a-Service (DaaS)

Solicitation # 1072975646

Cantium Business Solutions Limited, a Local Authority trading company owned by Kent County Council, is seeking one or more preferred suppliers to provide a Device-as-a-Service (DaaS) solution. The scope of work encompasses the delivery of hardware and associated services, including installation and consultancy, for use by Cantium and its customers within the United Kingdom. While the contract is structured as a zero-value agreement to ensure best value for customers, the total estimated contract value over the full potential term is approximately 16 million pounds inclusive of VAT. The agreement is scheduled to commence on June 20, 2027, with an initial duration of up to 36 months. The buyer maintains the option to request up to two 12-month extensions with 30 days' notice, bringing the maximum possible contract length to 60 months. Award decisions will be based on quality assessments, with weightings distributed across general requirements (30%), value-added services (30%), mandatory non-technical requirements (20%), and Key Performance Indicators (20%). Interested parties must submit their responses in English via the Delta eSourcing portal by the deadline of November 3, 2026.

Cantium Business Solutions Limited

POSTED

DEADLINE

Lease of Two (2) Dell Servers

Solicitation # 26-211 TOL

The Township of Langley in British Columbia is seeking solicitations for the lease of two Dell servers. This procurement opportunity, identified by solicitation number 26-211 TOL, was officially posted on October 7, 2026. Interested parties must submit their responses by the deadline of October 23, 2026, at 5:00 PM. The performance of the contract will take place within the province of British Columbia.

POSTED

DEADLINE

Lease of Two (2) Dell Servers

Solicitation # 26-211

The Corporation of the Township of Langley is seeking quotations for the supply, delivery, installation, configuration, and lease financing of two Dell PowerEdge R770 Servers. The contract specifies a lease term of five years (60 months) and must include a one dollar buyout option at the end of the term. The required hardware must feature Intel Xeon 6 Performance 6737P processors, 6400MT/s RDIMMs, 2.5 inch chassis with up to 16 SAS4/SATA drives and PERC 12, and dual redundant 1100W Titanium power supplies. All equipment must be new and CSA approved for alternate current operation. The successful bidder will be selected based on best value and must provide comprehensive operating and service manuals. Performance will be verified through a joint inspection between the bidder and the Township, with a requirement to correct any deficiencies within ten working days. Administrative requirements include providing a WorkSafeBC clearance letter, a valid business licence for the Township of Langley or Fraser Valley Intermunicipal area, and insurance naming the Township as an additional insured. Payments will be issued via electronic funds transfer within 30 days of invoice receipt or service acceptance. Quotations must be submitted electronically via the designated bidding system by October 23, 2026.

POSTED

DEADLINE

Managed Wide Format Printer Service

Solicitation # 234716

The City of Vancouver, located in the Province of British Columbia, has issued solicitation number 234716 for Managed Wide Format Printer Services. This procurement opportunity is open for responses starting October 6, 2026, with a final submission deadline of October 21, 2026. The services will be performed within British Columbia. Interested parties can find further details and submission guidelines through the official BC Bid portal using the provided solicitation link.

POSTED

DEADLINE

RFQ - Multifunction Copier, Printer, and Scanner services

Solicitation # S-R21689-00018133

The Port of Newport is soliciting proposals for the replacement of two multifunction office printers, copiers, and scanners, with a target installation window of February to March 2027. The procurement seeks devices with minimum speeds of 40 pages per minute, color and black-and-white printing, duplexing, and touchscreen interfaces. Technical requirements include AirPrint and Mopria certification, as well as rigorous cybersecurity features such as hard drive encryption, overwrite capabilities, firmware security protections, secure print release, and user authentication. Vendors may propose purchase, lease, or lease-to-own options, with the Port evaluating proposals based on the total cost of ownership over a five-year contract term. The selection process will prioritize the Port's best interest, with additional preference given to sustainable options such as ENERGY STAR equipment and toner or equipment recycling programs. Proposals must include a company profile, equipment specifications, a detailed cost proposal, a service plan, and a reference list. All contractors must comply with Oregon tax laws and the Oregon Public Contracting Code, maintaining workers' compensation coverage with legal venue in Lincoln County, Oregon. Submissions are due by October 30, 2026, at 2 p.m., with electronic PDF formats preferred.

POSTED

DEADLINE

TOWNWIDE MULTIFUNCTION COPIER AND MANAGED PRINT SERVICES

Solicitation # 26/27-1

The Town of Manchester, Connecticut, is soliciting proposals for Townwide Multifunction Copier and Managed Print Services to modernize and standardize its printing infrastructure across 30 municipal buildings. The project involves the delivery, installation, and maintenance of approximately 40 to 50 ENERGY STAR compliant multifunction devices capable of printing, copying, scanning, and duplexing. Key objectives include consolidating the current fleet to a maximum of two shared devices per floor, enhancing document security through RFID, badge, or PIN authentication, and implementing centralized print management software for budgeting and reporting. The selected vendor will be responsible for providing all OEM consumables, routine maintenance, and a loaner machine for any equipment that cannot be repaired within five calendar days. Proposals must include options for both outright purchase and lease terms of 36, 48, or 60 months, with monthly usage costs billed in arrears. The Town will evaluate respondents based on a points-based system focusing on equipment quality, print management effectiveness, service capabilities, experience, implementation approach, and overall cost. Minimum qualifications require five years of experience with similar public sector engagements and references from three comparable clients. Awarded vendors must maintain comprehensive insurance coverages, including general, professional, and cyber risk liability of at least 1 million dollars, and adhere to strict data confidentiality and security incident notification protocols. The response deadline for this solicitation is October 23, 2026.

POSTED

DEADLINE

Multifunction Devices and Lease Services

Solicitation # 26-28

BakerRipley is soliciting proposals under RFP 26-28 for Multifunction Devices and Lease Services to support approximately 25 locations in Texas. The scope of work includes the provision of black-and-white and color multifunction devices via a 60-month lease, comprehensive maintenance covering all parts and labor, and a secure online portal for fleet management and invoicing. Key performance requirements include delivering equipment within 30 working days of a purchase order, ensuring network connectivity within two business days of delivery, and shipping supplies within one to five working days. Interested vendors must attend a mandatory conference on November 18, 2026, and may participate in site visits between October 26 and November 13, 2026. Proposals are due by December 30, 2026, at 10:00 AM CT and must be submitted electronically to Ashia Brown. A complete submission requires a vendor questionnaire, an Excel bid sheet, and ten signed certification forms covering areas such as conflicts of interest, drug-free workplace, and debarment. Award decisions will be based on the most advantageous proposal, evaluated through a weighted scoring system focusing on customer service (25%), cost effectiveness (25%), vendor experience (15%), back-office administration (15%), company narrative (10%), and safety and training (10%). The contract includes specific legal protections, such as a non-appropriation of funds clause allowing termination with 30 days' notice if funding is withdrawn, and a requirement for vendors to provide up to 90 days of transitional service upon contract expiration. Vendors must maintain significant insurance coverages, including $1,000,000 per occurrence for Commercial General Liability and state statutory limits for Workers Compensation. The agency reserves the right to terminate for cause with 10 days' notice or for convenience with 30 days' notice.

POSTED

DEADLINE

Copier for Tri-Development Center of Aiken Co. @ Hampton

Solicitation # TDC2026-Copiers

The Tri-development Center of Aiken County in South Carolina is soliciting bids for a copier contract under solicitation number TDC2026-Copiers. The required equipment must be a standard automatic two-sided black and white device capable of printing, faxing, and scanning, with a minimum print speed of 45 to 55 pages per minute. Key technical specifications include a single pass duplex automatic document feeder, three paper trays, a bypass tray, and the ability to stack and staple at least 50 sheets. The contract supports a monthly volume of 200,000 pages with flexible term options of 36, 48, or 60 months. Pricing must include maintenance, property taxes, and insurance, as well as return shipping. Interested parties must submit their responses by the deadline of October 22, 2026, at 6:00 PM.

Tri-development Center Of Aiken Co.

POSTED

23 days ago

DEADLINE

in 6 days

AI Contract Overview

The U.S. Census Bureau is soliciting quotations under solicitation number 13ADFL26Q0001-FLD for the lease, installation, configuration, and maintenance of 20 commercial multifunction printing devices across six regional offices located in Atlanta, Chicago, Denver, Los Angeles, New York, and Philadelphia. This acquisition aims to modernize the existing end-of-life fleet to ensure secure, high-volume printing and scanning capabilities. The scope of work includes delivery, network and security configuration, user training, preventative and corrective maintenance, and consumables support. Additionally, the contractor must handle the data sanitization, removal, and environmentally responsible disposal of legacy equipment in accordance with NIST SP 800-88 standards. This is a total small-business set-aside conducted as a Firm-Fixed-Price contract under NAICS code 532420. The government intends to make a single award based on the lowest-priced technically acceptable quotation. Interested small-business concerns must be active in SAM.gov to be eligible for award. Following an update on September 2, 2026, the deadline for submitting quotations is September 10, 2026, at 1:00 PM. All inquiries must be submitted in writing, as telephone calls regarding this solicitation will not be accepted.

General Info

Small business contract for leasing and maintaining multifunction printers across six regional offices.

Agency

Department Of Commerce → Associate Director Field Oper

Contract Value

$77,275.2

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

Washington, DC, 20233, USA

Set-Aside

SBA

Awardee

CYNERGY PROFESSIONAL SYSTEMS LLC

Award Issued Date

09/18/2026, 12:00:00 AM UTC

Documents

13ADFL26Q0001-FLD Questions and Responses for MFP Devices

10 pages · q-and-a

High

13ADFL26Q0001-FLD Revised RFQ for Leased MFDs and Maintenance

17 pages · rfq

High

13ADFL26Q0001-FLD RFQ – Leased Multifunction Printing Devices and Maintenance

15 pages · rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedAug 24

Solicitation

Notice updatedSep 2

Response deadline changed from Sep 4, 2026 to Sep 10, 2026. The notice description changed.

Response DeadlineSep 10

Deadline has passed

Submission Closed

09/10/2026, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Commerce → Associate Director Field Oper

Contacts2 people available

OfficeSuitland, MD, 20746, USA

Organization / AgencyDepartment Of Commerce → Associate Director Field Oper

Office AddressSuitland, MD, 20746, USA

Contacts

Tanisha Contee

contact@example.gov

Donnell Hunter

contact@example.gov

Full Description

UPDATED 9/2/2026 - Attached: Questions and Resposes and Amended Solicitation Attached. Quotations now due 9/10/26 1:00PM.

The U.S. Census Bureau (USCB) is soliciting quotations from qualified small-business concerns for the lease, replacement, installation, configuration, maintenance, support, and environmentally responsible removal and disposal of multifunction printing devices (MFDs) at six regional offices located in Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Los Angeles, California; New York, New York; and Philadelphia, Pennsylvania.

The USCB’s existing fleet of multifunction devices is approaching end-of-life. The purpose of this acquisition is to modernize the fleet and provide reliable, secure, high-volume multifunction printing and scanning capabilities to support mission-critical operations. The requirement includes commercially available MFDs provided through a lease arrangement, along with associated services including delivery, installation, network and security configuration, testing, user transition support, training/orientation, preventative and corrective maintenance, consumables support, warranty support, and removal, data sanitization, recycling, and environmentally responsible disposal of existing equipment.

The lease arrangement shall include the MFD equipment and associated support services required for the Government to operate the equipment throughout the applicable lease period. Offerors shall clearly identify all lease costs, equipment costs, service costs, consumables, maintenance, and any other recurring or non-recurring charges included in their quotation. Any applicable end-of-lease requirements, equipment return provisions, residual-value charges, or other lease-related terms shall also be clearly identified.

This acquisition is being conducted as a Firm-Fixed-Price (FFP), total small-business set-aside. The applicable NAICS code is identified as 532420 “Office Machinery and Equipment Rental and Leasing”. Award will be made to an eligible small-business concern that is active in SAM.gov at the time of award and is otherwise eligible to receive Federal Government contracts.

Interested offerors shall submit quotations in accordance with the solicitation instructions and requirements. No telephone calls will be accepted regarding this solicitation. All questions and requests for clarification shall be submitted in writing in accordance with the solicitation.

The Government intends to make a single award to the responsible offeror whose quotation conforms to the solicitation requirements and represents the best value to the Government in accordance with the stated evaluation criteria.

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