Leech Lake and Sandy Lake Sewage Treatment Plant Opperation

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS ITEM DESCRIPTION QUANTITY AMOUNT Operation & Maintenance for the Sewage Treatment Plants at Leech Lake and Sandy Lake Recreation Areas and the Fish Cleaning Facility at Leech Lake. Period of PERFORMANCE: The basic term of contract performance shall begin on 15 April 2012 and continue through 14 April 2013. The base term of on-site contract performance is from 15 April 2012 through 31 October 2012.: 15 April 2012 through 31 October 2012 BID AMOUNT 0001 Sewage Treatment Plant - Leech: ________________ 0002 Fish Cleaning Station/Tank-Leech: ________________ 0003 Sewage Treatment Plant - Sandy: ________________ Total for Basic period of performance: ________________ SECTION C STATEMENT OF WORK FOR WASTEWATER TREATMENT PLANTS OPERATION & MAINTENANCE Leech and Sandy Lake Dams & Recreation Areas 1. GENERAL. 1.1 Scope. Work shall consist of furnishing all labor, equipment, tools and materials necessary to operate, repair, maintain and perform tests for wastewater (sewage) treatment plants (STPs), bar screens and lift stations in accordance with the work schedule and specifications contained herein. Maintenance and repair work, materials and services not expressly called for in the specifications or shown on the drawings, but which are necessary for completion of the contract requirements shall be performed and furnished at no increased cost to the Government. All chemicals, supplies and equipment necessary to perform required testing shall be provided by the Government. Spare parts required to perform repairs on all components of the STPs will be furnished by the government. All utilities shall be furnished by the government. The contractor shall provide all required labor. All work shall be performed in accordance with all the manufacturer's specifications and to the satisfaction of the Contracting Officer (CO). 1.2 Contracting Officer. For use in this contract, the term "Contracting Officer" means the person executing this contract on behalf of the Government, and any other officer or civilian employee who is properly designated as the authorized representative of a Contracting Officer acting within the limits of their authority. 1.3 Contracting Officer's Representative (COR). The COR is an authorized representative of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. 1.4 Contract Areas. Areas covered under this contract are as follows: Leech Lake Dam - Sewage Treatment Plant Leech Lake Dam - Fish Cleaning Station/Lift Tank Sandy Lake Dam - Sewage treatment Plant All bidders are encouraged to visit the sites before submitting a bid. Operation and maintenance manuals along with the NPDES permits are available at the sites for review. 1.5 Work Period. The services listed herein shall be performed during the base term of on-site contract performance from 15 April 2012 through 31 October 2012. Work shall be required seven days a week including holidays. The contractor shall respond to an emergency situation as soon as possible but not longer than 8 hours after notification. The problem must be corrected as soon as possible after the contractor arrives on the scene. 1.6 Plant Description/Location. The Leech Lake STP is located adjacent to the town of Federal Dam off Cass County Highway 8 twelve miles north of State Highway 200 and 8 miles South of Highway 2. The Sandy Lake STP is located approximately 12.5 miles North on McGregor off State Highway 65. The wastewater treatment plants are extended aeration tertiary treatment systems. The permitted discharge from each treatment system is as follows: Leech Lake - 15,000 gallons per day Sandy Lake - 7,000 gallons per day 1.7 NPDES Permit Requirements. The NPDES permits are effective immediately and will last through the entire contract period. The government shall be responsible for annual permit fees and renewing the permits as required. Monitoring and the quality of effluent discharged by each facility shall at a minimum meet the permit requirements specified on the following permits: Leech Lake: Permit No. MN 0110027 (Expired-New Permit In Process) Sandy Lake: Permit No. MN 0110035 1.8 Training. The Contractor's Operators must attend an initial startup/plant operation orientation training session at the Leech Lake Plant at the end of April 2012. All operators must be familiar with and understand treatment plant handbooks, manufacturer's manuals, checklists, sewer line locations, shop specifications and forms and submission requirements to meet MPCA & NPDES permit standards and requirements. Operational check lists shall be furnished to the Contractor by the government and will include sketches of all sewage lines, bar screens, manholes, lift stations and diversion line systems. 1.9 Safety. All work shall be performed in accordance with OSHA & MPCA regulations and safety requirements set forth in the Corps of Engineers safety manual, EM 385 1 1, entitled Safety and Health Requirements Manual. A copy of EM 385 1 1 shall be furnished to the contractor and an additional copy kept on file at the site. An electronic copy can be reviewed at http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html All Contractor equipment or materials not in conformity with the safety manual shall be removed from Government property immediately. 1.10 Caution. The work areas are located in heavily used recreation areas. Corps of Engineers personnel or other contractors may be in the plant or other work areas performing routine duties or maintenance services. The contractor shall cooperate fully with all Corps of Engineer employees and other contractors and shall not impede their work in any way. 1.11 Damage to Government Buildings, Equipment and Vegetation. The Contractor shall be responsible for notifying the Contracting Officer of any apparent damage to Government buildings, equipment and vegetation that are related to the work under this contract. Notification of damage shall be given in writing within 24 hours to the Park Manager. Remedial measures shall be accomplished within 5 business days as long as the damage does not impact MPCA and NPDES permit requirements. 2. PERFORMANCE OF WORK. 2.1 Sewage Treatment Plant Operation & Maintenance Work Consists of the Following: 1. Spring Start up 2. Operations & Maintenance 3. Fall Shut Down 4. Leech Lake Fish Cleaning Facility Lift Tank 2.2 Spring Start Up of STP. General: Operation and maintenance manuals, trouble shooting guides and construction drawings shall be provided to the Contractor by the Government at each site. All systems start up work shall be completed and the STP operational by 01 May weather permitting. 2.3 Coverings. Winter covers shall be removed and replaced with summer coverings. Winter coverings, plastic etc. shall be stored at the direction of the site or supervisory ranger. 2.4 Pumps and Equipment. Pumps, blower motors, flow meters, testing equipment, electrical equipment, de-chlorination systems, and all other equipment shall be reinstalled, lubricated, and serviced according to the manufacturers specifications and be operating properly. 2.5 Filters. Filter media, consisting of a combination of sand and anthracite, shall be removed annually during fall shut down. The contractor is responsible for the removal and disposal of the old filter media, which must be disposed of according to all local, state and MPCA regulations. The filter media shall be replenished during spring start up each year. The procurement and cost of the new filter media and the cost of the disposal of the old media will be the responsibility of the Government. 2.6 Pumping. The Contractor shall notify the site or supervisory ranger to schedule all required pumping. The cost of pumping and disposal will be paid for by the Government. 3. OPERATION & MAINTENANCE OF STP 3.1 All work shall be performed in accordance with all the manufacturer's specifications to the satisfaction of the Contracting Officer (CO) so that all MPCA requirements and NPDES permit parameters are met or exceeded. 3.2 Buildings. Each sewage treatment plant chemical storage & testing building is approximately 8 foot by 12 foot. The STP buildings shall be kept clean, neat, sanitary, and orderly at all times. 3.3 Testing Equipment. All STP testing equipment and laboratory supplies to perform the tests shall be furnished by the Government. 3.4 Maintenance. Maintenance shall be performed in accordance with the manufacturer's manuals for all the equipment. The contractor shall report any problems with the collection system to the Park Manager. Spare motors, pumps, belts etc. shall be furnished by the Government and kept on hand for emergency use. The manhole covers shall be properly installed and secured for safety at all times. 3.5 Tanks. Exterior and interior tank surfaces shall be kept free of rust with no exposed bare metal. Exposed metal areas shall be repaired to prevent further damage and to maximize the life of the tanks. The Government will furnish the primer, top coat and the tools to apply the coatings. 4. MONITORING, TESTING & REPORTING 4.1 The Contractor is responsible for completing all monitoring, testing and reporting according to MPCA regulations and the NPDES permit requirements. The contractor is responsible for the delivery of test samples to a certified laboratory and for all costs associated with the lab tests. This includes submitting monthly Discharge Monitor Reports (DMRs) and bio-solids reports in accordance with MPCA regulations during the entire Term of Performance. Copies of the test results, DMRs, daily/monthly and bio-solids reports shall be maintained on site in the lab building's file. 4.2 Violations. Failure to meet MPCA or NPDES permit requirements shall be reported to the Contracting Officer in writing immediately. Corrective action shall be initiated immediately according to MPCA regulations and the NPDES permit requirements. The Contractor is responsible for any fines, penalties, assessments, or damages that may be levied because of failure to meet permit requirements due to operator error. 4.3 Monitoring Accuracy. Methods and accuracy of testing and sampling will be inspected frequently by the Contracting Officer. Random tests and sampling may be performed by the Government and MPCA to insure contractor testing and sampling is accurate. 5. ELECTRICAL POWER. 5.1 Electrical System. The electrical systems shall be maintained in accordance with manufacturer's recommendations and maintained in a safe and properly operating condition at all times. The contractor shall notify the site or supervisory ranger when electrical problems occur and they will schedule a licensed electrician to repair the electrical system. The Government is responsible for cost of the repairs to the electrical system. 6. CONFINED SPACE. 6. Confined Spaces. Entries into lift stations, manholes and other confined spaces shall conform to the latest edition of OSHA Regulations, CONFINED SPACES, 5205.1000 5205.1040 and 5207.0300. All entries into confined spaces required to perform any work covered in this contract shall be class IA, IB, or Class II entries, which are entries where air is known to be safe. Class III entries, or entries into confined spaces where completely safe air supplies have not been verified, shall not be allowed. Entries shall not be allowed until all aspects of the OSHA regulation as stated in 5205.1020 subparts 3 & 4 are accomplished. All safety equipment necessary for entries into confined spaces, including gas meters, tripods, harnesses, etc. shall be furnished by the Contractor. Contractors shall keep a copy of the most current version of the CONFINED SPACES REGULATION posted in the STP test building and be in compliance at all times. 7. FALL SHUT DOWN OF STP 7.1 General. Winterization work and exact closing dates shall be determined by the Park Manager about 1 week in advance as dictated by the weather. Winterization shall be completed no later than 31 October. 7.2 Covers. The summer covering shall be removed and stored at the direction of the Park Manager and replaced with the winter covering. 7.3 Tanks. Sludge and the remaining water shall be pumped out and disposed of according to MPCA and section 503 regulations at the expense of the Government. The Contractor shall contact the site or supervisory ranger who will schedule the pumping. All tanks shall be cleaned free of dirt, debris and organic material after sludge and supernatant are removed. Flakes, blisters and loose rust shall be removed from tank walls. The Government shall provide the primer and top coating for the exposed metal areas and the Contractor shall repair areas to prevent further damage and maximize the life of the tank. 7.4 Pumps. The pumps shall be serviced and winterized according to the owner's manual and stored for the winter in a clean and sanitary condition. 7.5 Electrical Power. The electrical power to the seasonal systems shall be shut down. 7.6 Operating Equipment. All operating equipment shall be disconnected, serviced, winterized and stored according to the owner's manuals. 7.7 Final Inspection. The site or supervisory ranger shall be notified when winterization of the STP has been completed. A final inspection will be performed at that time to insure shut down work has been completed properly. 8. LEECH LAKE FISH CLEANING STATION & LIFT TANK 8.1 The Contractor shall perform the operation and maintenance for the fish cleaning facility lift tank, all internal components, and related sewer lines in accordance with the specifications of the Leech Lake STP Operation. The fish cleaning station and lift tank are located at the Leech Lake Recreation Day Use Area. 8.2 Manuals & Spare Parts. The O&M manuals, spare tank filters and a spare lift/grinder pump are available in the park office. 8.3 Start Up & Shut Down. The spring start-up and fall shut down shall be performed in conjunction with the STP start-up and fall shut down. 8.4 Operation. The Contractor is responsible to make sure the fish cleaning tank, lift pump, alarms and filter are operating according to manufacturer's recommendation. The filter in the tank typically needs to be serviced several times a week. 8.5 Maintenance and Repairs. The Contractor is responsible to maintain all equipment in accordance with the manufacturer's recommendations and is responsible to replace broken equipment with new replacement equipment supplied by the government. The Contractor must respond to the lift tank alarm and perform necessary actions to fix the problem within 8 hours of notification. Historically, tank alarm responses will be required between 4 and 6 times per year. Examples of such problems would be debris caught in the grinder pump or the tank filter is plugged. 9. CONTRACTOR FURNISHED EQUIPMENT, SUPPLIES, LICENSE & PERSONNEL 9.1 Supplies & Materials. All chemicals, disinfectants, cleaning compounds, lubricants and any other materials required to perform this contract work shall be used in accordance with the manufacturer's recommendations and in such a manner that all requirements of the Corps of Engineers Safety and Health Requirements Manual EM 385 1 1 are met. 9.2 Personnel. The operator(s) responsible for executing this contract must have the appropriate license to meet MPCA regulations and NPDES permit requirements for operating the sewage treatment plants. 9.3 Work Force. The number of operators along with a copy of each of the operator's current license must be supplied to the Contracting Officer along with the bid prior to commencement of work. 9.4 Work Schedules. A detailed work schedule, indicating the days and approximate times of all work specified herein, shall be submitted to the site or supervisory ranger for approval within 10 calendar days after receipt of a fully executed contract. 9.6 Work Appearance. Each worker must wear the following uniform type clothing while on duty in a clean, neat and orderly fashion: a. Long or short sleeve shirt with a collar. b. Full length trousers or knee length shorts. 9.7 Permits and Responsibilities. The Contractor shall, without additional cost to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable federal, state, and municipal laws, codes, and regulations in connection with performance of the work. The Contractor shall be similarly responsible for all damages to persons or property that occur as a result of his/her fault or negligence; shall take proper safety and health precautions to protect the workers, the public and all the property of others; shall also be responsible for all materials delivered and work performed until completion and acceptance of the contract. 9.8 Contractor Notification. The contractor shall notify the site or supervisory ranger when government furnished supplies, materials, equipment, chemicals; spare parts, etc. need to be ordered in order to maintain properly operating systems. Notifications must allow the government enough lead time to insure the procurement process can be completed before the supplies or equipment are required for use unless there is an emergency breakdown of equipment that is not kept on hand. The contractor shall specify suppliers, part numbers, model numbers and quantities required. 9.9 Repair or Replacement. The Contractor must repair or replace any equipment, materials, or supplies that were damaged, lost or destroyed that were caused by contractor negligence. 10. GOVERNMENT FURNISHED EQUEPMENT, MATERIALS AND SUPPLIES 10.1 The Government. The Government shall supply the Contractor with the following items in quantities sufficient to perform the work of this contract. a. Filter Media (sand & anthracite) b. Chlorine Bleach c. Sodium Bisulfate d. Spare Pumps, Motors and Parts e. Testing Equipment & Chemicals f. Laboratory Costs g. Emergency Power h. Pumping & Disposal Costs i. Primer & Top Coat j. Electrical Repairs k. Disposal Costs of the Filter Media SECTION E INSPECTION AND ACCEPTANCE 1. Inspection and Acceptance. The work will be conducted under the general direction of the Contracting Officer and is subject to inspection by his appointed inspectors to insure strict compliance with the terms of this contract. No inspector is authorized to change any provision of the specifications without written authorization from the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the contract. Payment shall be made as specified in Section I upon acceptance of contract work by the Contracting Officer or his representative. SECTION F DELIVERIES OR PERFORMANCE F.1 PERFORMANCE: The basic term of contract performance shall begin on 15 April 2012 and continue through 14 April 2013. SECTION H PAYMENT SCHEDULE Work will be monitored and inspected periodically for conformance with the specifications, and for accuracy and completeness. Invoices will be processed during the first week of each month after the contractor provides the site or supervisory ranger with a detailed invoice for work performed that month.