Legacy System Modernization Project

The Texas State Board of Public Accountancy is seeking to modernize its Legacy Regulatory Compliance Management System through a comprehensive solicitation for a replacement solution that includes full configuration, ongoing maintenance, and support services. This procurement, identified as the Legacy System Modernization Project under solicitation number 457-26-0001, is aimed at replacing an outdated system with a modern, secure, and accessible platform aligned with current regulatory and technological standards. Proposals are due by June 12, 2026, and must be submitted via email or hand delivery in strict compliance with formatting and organizational guidelines, including a mandatory Respondent Checklist and structured submission format. The contract term is anticipated to commence in November 2026 with an initial five-year period ending August 31, 2031, and includes optional annual renewals for up to five additional years, extending the full term to 2036. The solution must be delivered under a firm, fixed-price model across all phases, with pricing exclusively submitted through the required Attachment H Pricing Workbook, which details cost breakdowns for staffing, implementation, annual ongoing services, and transition-out activities. Compliance with accessibility requirements is a critical component, with vendors required to complete the Policy Driven Adoption for Accessibility (PDAA) Vendor Self-Assessment, VPAT 2.5 WCAG, and Vendor Accessibility Development Services Info Request (VADSIR), with failure to complete or achieve a passing PDAA score resulting in immediate disqualification. Technical and functional requirements must be addressed in separate response workbooks, along with detailed documentation including Requirement Traceability Matrices, Conceptual Design Documents, Deployment Plans, and a comprehensive Project Management Plan incorporating Gantt charts and weekly updates. Evaluation is based on a weighted scoring system prioritizing Cost (30%), Solution Options/Offer (25%), Functional and Contractual Requirements (25%), and Qualifications/Experience (20%), with bonus points available for proposing all or the majority of specified system modules. The winning vendor must adhere to strict performance management protocols including weekly coordination meetings, monthly electronic status reports, and adherence to a detailed Service Level Agreement. All contractors are subject to background checks for key personnel, must carry specified insurance coverage with A.M. Best ratings of A or better, and must comply with Texas state laws, including the Texas Prompt Payment Act, Texas Ethics Commission disclosure requirements via Form 1295, and the Americans with Disabilities Act. Payment is contingent on TSBPA's written acceptance