local vendor to host the 2026 NASA TFAWS

NASA is seeking a local vendor to host the 2026 Thermal and Fluids Analysis Workshop (TFAWS) at Marshall Space Flight Center in Huntsville, Alabama, with all services required to be performed between August 30 and September 4, 2026. The procurement is structured as a sole source acquisition under FAR Part 12 for commercial services, with the contract awarded to Embassy Suites by Hilton Huntsville, and is being managed by the NASA Shared Services Center out of Stennis Space Center, Mississippi. The solicitation, identified as 80NSSC26931526Q, is a presolicitation notice indicating that no price offers will be reviewed or accepted at this stage; rather, vendors are being asked to submit capability statements to confirm their ability to meet the detailed logistical requirements. These include providing seven meeting rooms with specific seating configurations, including one 300-seat round table and three 50-seat theater-style rooms, along with a minimum of four microphones and seven projectors, a registration area with 20 tables, and a hotel room block of 150 rooms per night from August 30 to September 2 and 100 rooms on September 3, all at or below U.S. government per diem rates. Complimentary parking for all attendees is also mandatory. The Statement of Work and Request for Capability Statements are referenced as key attachments, though formal documentation such as Section J, Section M evaluation factors, and Section H special clauses are either absent or not detailed. There is no listed contract value, no pricing structure, and no formal inspection or acceptance criteria beyond adherence to the specified deliverables. All correspondence must reference the solicitation number, and responses are due by 4:00 p.m. Central Standard Time on April 30, 2026, to be submitted in writing to the contracting office at Stennis Space Center, MS, with no oral submissions permitted. The NAICS code is 721110, and while the agency code 80NSSC is provided, specific accounting identifiers, invoice submission methods, COR/COTR details, and payment information are not included in the presolicitation materials.