Lock Smith Services

Description This is a SOURCES SOUGHT ANNOUNCEMENT issued for informational and planning purposes only. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as quotes, nor will any award be made as a result of this notice. The SOURCES SOUGHT ANNOUNCEMENT is a market research tool to identify companies capable of providing all labor, material, equipment, transportation and supervision required for Locksmith products and services. This SOURCES SOUGHT ANNOUNCEMENT is in support of new Blanket Purchase Agreements (BPA) for the services as described herein. The purpose of this notice is to determine qualified, experienced, and interested potential sources capable of providing lab analysis on specimens/samplings retrieved from Army National Guard (ARNG) facilities; i.e., Readiness Centers, MATES, Field Maintenance Shop (FMS). The contractor shall provide all locksmith services, including but not limited to Repair, maintain, and install safe combination locks. Contractor can replace broken security container handles. Contractor is able to open safes which are closed, locked, and the combination does not work (e.g., drill or manipulate the safe open in such a manner that the control drawer will be preserved). The combination lock will be drilled and replaced by a new lock when manipulating is not feasible AND when approved by MDARNG personnel. The contractor is able to reset safe combinations on requested GSA approved vault combination locks and other general types of maintenance to MDARNG safes and security containers. Should a future requirement(s) evolve from this preliminary planning process, it is anticipated that a Blanket Purchase Agreement will be initiated. For purposes of this SOURCES SOUGHT ANNOUNCEMENT, The North American Industry Classification System (NAICS) code is 561622- Locksmiths and the small business size standard is $19.0 million. If your company has an interest in the requirement described above, please provide a detailed Capability Statement. The capability Statement shall include general information about your company, technical information and technical background describing your companies' experience in contracts requiring similar efforts. Interested parties shall not submit more than 10 double sided, type written pages using 12 point font. Capability Statement SHALL INCLUDE the following: Company name, address, point of contact (POC), telephone number, fax number, email address, any GSA Schedules held, company size (small, large business), any Business Type, i.e., 8(a), Small Disadvantaged Business, HUBZONE, Women Owned, Veteran, Service Disabled Veteran, etc. as it relates to NAICS Code 561622. Demonstrate ability to perform services identified in this announcement. Substitutions to methodologies are not allowed. Confirm that the company has Locksmith technicians with a minimum of two years' experience. Responses submitted should include (1) name and address of firm, phone/fax numbers, email address and point of contact; (2) DUNS Number and/or CAGE Code, if available; (3) type of small business, e.g., woman-owned, service-disabled veteran owned, small disadvantaged, etc.; (4) firm's experience; and (5) firm's past performance with federal, state and local government agencies and/or commercial entities within the last three (3) years. What is your Geographic location within the state i.e. all of Maryland or Central Maryland, Western Maryland etc. Cost for emergencies and routine visits to the different units listed below. Respondents will not be notified of the results of this announcement. However, USPFO-MD Purchasing and Contracting Division will utilize the information for acquisition planning. All proprietary information not to be disseminated in Government documents must be clearly identified. Since this is SOURCES SOUGHT ANNOUNCEMENT, no evaluation letters/results will be issued to the participants. . Please respond to this SOURCES SOUGHT BPA announcement, by email, to ng.md.mdarng.list.uspfo-arpc@mail.mil NOT LATER THAN 11:00 AM ET on 04 September 2015. Point of Contact ng.md.mdarng.list.uspfo-arpc@mail.mil, Ronald.d.govans2.mil@mail.mil Contracting Office Address USP&FO For Maryland, Purchasing & Contracting Division, 301 Old Bay Lane, State Military Reservation, Havre de Grace, Maryland 21078-4003. Sample: Locations for Locksmith services Due to recent activity only the city and zip are provided full details will be provided upon contract award. Deq City Zip 1 Gaithersburg 21236 2 Adelphi 20783 3 Cascade 21719 4 Annapolis 21401 5 Baltimore 21201 6 Baltimore 21216 7 Catonsville 21228 8 Cheltenham 20623 9 Cumberland 21502 10 Dundalk 21222 11 Easton 21601 12 Aberdeen Proving Ground 21005 13 Elkton 21921 14 Ellicot City 21043 15 Frederick 21701 16 Glen Arm 21057 17 Glen Burnie 21061 18 Greenbelt 20770 19 Hagerstown 21740 20 Havre De Grace 21078 21 La Plata 21040 22 Parkville 21236 23 Lexington Park 20653 24 Reisterstown 21208 25 Reisterstown 21208 26 Reisterstown 21136 27 Reisterstown 21136 28 Reisterstown 21136 29 Salisbury 21801 30 Towson 21204 31 Westminster 21157 32 Silver Springs 20904 5113.303 Blanket purchase agreements (BPAs). 5113.303-1-90 General. (a) It is preferable to have multiple BPAs for similar items and to establish prices using reverse auctions among BPA holders. If quantities are too small and not conducive to using a reverse auction, then when practicable, contracting officers should establish pre-priced BPAs by negotiating firm unit prices for specific periods of time or by incorporating suppliers' price lists or catalogs in BPAs. (b) Contracting officers should not establish blanket purchase agreements for supplies or services when the use of unpriced purchase orders is appropriate (see FAR 13.302-2). 5113.303-2-90 Establishment of BPAs. (a) The contracting officer shall do the following: (1) Ensure that those individuals authorized to place calls under BPAs have received training and orientation in accordance with paragraph (b). (2) Provide a copy of the BPA to individuals authorized to place BPA calls. (3) Ensure that individuals have ready access to price lists or catalogs incorporated in BPAs. The use of reverse auctions to determine pricing among BPAs is the preferred method. (4) Provide suppliers the names of individuals authorized to place calls. (5) Inform individuals authorized to place calls that they may not further delegate the authority to others. (b) Training for use of BPAs is the same as that required for the use of purchase cards. Orientation must focus on the BPA process, except that if the same individual will also be a purchase cardholder, BPA orientation must be in addition to the purchase card program orientation. The chief of the contracting office is responsible for approving training course content and instructor qualifications when someone outside the contracting office provides the training. 5113.303-6 Review procedures. (b) In addition to the review procedures in FAR 13.303-6, contracting officers who authorize individuals to place calls under BPAs shall - (i) Ensure that individuals equitably distribute calls among suppliers with BPAs; (ii) Ensure that individuals do not split requirements to evade monetary limitations; (iii) Require that individuals refer to the contracting officer for consideration all cases where the individuals do not consider prices to be reasonable; and (iv) Maintain continuing surveillance over individuals to ensure compliance with acquisition regulations. DFARS: 213.303 Blanket purchase agreements (BPAs). 213.303-5 Purchases under BPAs. (b) Individual purchases for subsistence may be made at any dollar value; however, the contracting officer must satisfy the competition requirements of FAR Part 6 for any action not using simplified acquisition procedures. FAR: 13.303 -- Blanket Purchase Agreements (BPAs). 13.303-1 -- General. (a) A blanket purchase agreement (BPA) is a simplified method of filling anticipated repetitive needs for supplies or services by establishing quote mark charge accounts'' with qualified sources of supply (see Subpart 16.7 for additional coverage of agreements). (b) BPAs should be established for use by an organization responsible for providing supplies for its own operations or for other offices, installations, projects, or functions. Such organizations, for example, may be organized supply points, separate independent or detached field parties, or one-person posts or activities. (c) The use of BPAs does not exempt an agency from the responsibility for keeping obligations and expenditures within available funds. 13.303-2 -- Establishment of BPAs. (a) The following are circumstances under which contracting officers may establish BPAs: (1) There is a wide variety of items in a broad class of supplies or services that are generally purchased, but the exact items, quantities, and delivery requirements are not known in advance and may vary considerably. (2) There is a need to provide commercial sources of supply for one or more offices or projects in a given area that do not have or need authority to purchase otherwise. (3) The use of this procedure would avoid the writing of numerous purchase orders. (4) There is no existing requirements contract for the same supply or service that the contracting activity is required to use. (b) After determining a BPA would be advantageous, contracting officers shall -- (1) Establish the parameters to limit purchases to individual items or commodity groups or classes, or permit the supplier to furnish unlimited supplies or services; and (2) Consider suppliers whose past performance has shown them to be dependable, who offer quality supplies or services at consistently lower prices, and who have provided numerous purchases at or below the simplified acquisition threshold. (c) BPAs may be established with -- (1) More than one supplier for supplies or services of the same type to provide maximum practicable competition; (2) A single firm from which numerous individual purchases at or below the simplified acquisition threshold will likely be made in a given period; or (3) Federal Supply Schedule contractors, if not inconsistent with the terms of the applicable schedule contract. (d) BPAs should be prepared without a purchase requisition and only after contacting suppliers to make the necessary arrangements for -- (1) Securing maximum discounts; (2) Documenting individual purchase transactions; (3) Periodic billings; and (4) Incorporating other necessary details. 13.303-3 -- Preparation of BPAs. Prepare BPAs on the forms specified in 13.307. Do not cite accounting and appropriation data (see 13.303-5(e) (4)). (a) The following terms and conditions are mandatory: (1) Description of agreement. A statement that the supplier shall furnish supplies or services, described in general terms, if and when requested by the contracting officer (or the authorized representative of the contracting officer) during a specified period and within a stipulated aggregate amount, if any. (2) Extent of obligation. A statement that the Government is obligated only to the extent of authorized purchases actually made under the BPA. (3) Purchase limitation. A statement that specifies the dollar limitation for each individual purchase under the BPA (see 13.303-5(b)). (4) Individuals authorized to purchase under the BPA. A statement that a list of individuals authorized to purchase under the BPA, identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the contracting officer. (5) Delivery tickets. A requirement that all shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information: (i) Name of supplier. (ii) BPA number. (iii) Date of purchase. (iv) Purchase number. (v) Itemized list of supplies or services furnished. (vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information). (vii) Date of delivery or shipment. (6) Invoices. One of the following statements shall be included (except that the statement in paragraph (a)(6)(iii) of this subsection should not be used if the accumulation of the individual invoices by the Government materially increases the administrative costs of this purchase method): (i) A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. (ii) An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. (iii) When billing procedures provide for an individual invoice for each delivery, these invoices shall be accumulated, provided that -- (A) A consolidated payment will be made for each specified period; and (B) The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later. (iv) An invoice for subscriptions or other charges for newspapers, magazines, or other periodicals shall show the starting and ending dates and shall state either that ordered subscriptions have been placed in effect or will be placed in effect upon receipt of payment. (b) If the fast payment procedure is used, include the requirements stated in 13.403. 13.303-4 -- Clauses. (a) The contracting officer shall insert in each BPA the clauses prescribed elsewhere in this part that are required for or applicable to the particular BPA. (b) Unless a clause prescription specifies otherwise (e.g., see 22.305(a), 22.605(a)(5), or 22.1006), if the prescription includes a dollar threshold, the amount to be compared to that threshold is that of any particular order under the BPA. 13.303-5 -- Purchases Under BPAs. (a) Use a BPA only for purchases that are otherwise authorized by law or regulation. (b) Individual purchases shall not exceed the simplified acquisition threshold. However, agency regulations may establish a higher threshold consistent with the following: (1) The simplified acquisition threshold and the $6.5 million limitation for individual purchases ($12 million for purchases entered into under the authority of 12.102(f)(1)) do not apply to BPAs established in accordance with 13.303-2(c)(3). (2) The limitation for individual purchases for commercial item acquisitions conducted under Subpart 13.5 is $6.5 million ($12 million for acquisitions as described in 13.500(e)). (c) The existence of a BPA does not justify purchasing from only one source or avoiding small business set- asides. The requirements of 13.003(b) and Subpart 19.5 also apply to each order. (d) If, for a particular purchase greater than the micro-purchase threshold, there is an insufficient number of BPAs to ensure maximum practicable competition, the contracting officer shall -- (1) Solicit quotations from other sources (see 13.105) and make the purchase as appropriate; and (2) Establish additional BPAs to facilitate future purchases if -- (i) Recurring requirements for the same or similar supplies or services seem likely; (ii) Qualified sources are willing to accept BPAs; and (iii) It is otherwise practical to do so. (e) Limit documentation of purchases to essential information and forms as follows: (1) Purchases generally should be made electronically, or orally when it is not considered economical or practical to use electronic methods. (2) A paper purchase document may be issued if necessary to ensure that the supplier and the purchaser agree concerning the transaction. (3) Unless a paper document is issued, record essential elements (e.g., date, supplier, supplies or services, price, delivery date) on the purchase requisition, in an informal memorandum, or on a form developed locally for the purpose. (4) Cite the pertinent purchase requisitions and the accounting and appropriation data. (5) When delivery is made or the services are performed, the supplier's sales document, delivery document, or invoice may (if it reflects the essential elements) be used for the purpose of recording receipt and acceptance of the supplies or services. However, if the purchase is assigned to another activity for administration, the authorized Government representative shall document receipt and acceptance of supplies or services by signing and dating the agency specified form after verification and after notation of any exceptions. 13.303-6 -- Review Procedures. (a) The contracting officer placing orders under a BPA, or the designated representative of the contracting officer, shall review a sufficient random sample of the BPA files at least annually to ensure that authorized procedures are being followed. (b) The contracting officer that entered into the BPA shall -- (1) Ensure that each BPA is reviewed at least annually and, if necessary, updated at that time; and (2) Maintain awareness of changes in market conditions, sources of supply, and other pertinent factors that may warrant making new arrangements with different suppliers or modifying existing arrangements. (c) If an office other than the purchasing office that established a BPA is authorized to make purchases under that BPA, the agency that has jurisdiction over the office authorized to make the purchases shall ensure that the procedures in paragraph (a) of this subsection are being followed. 13.303-7 -- Completion of BPAs. An individual BPA is considered complete when the purchases under it equal its total dollar limitation, if any, or when its stated time period expires. 13.303-8 -- Optional Clause. The clause at 52.213-4, Terms and Conditions -- Simplified Acquisitions (Other Than Commercial Items), may be used in BPAs established under this section.