Maintenance for OPEX Corporation Equipment

The Florida Department of Revenue has issued a Notice of Intended Decision to enter into a single-source contract with OPEX Corporation for the maintenance of proprietary mailing equipment, under solicitation number SS 25/26-107AD. The procurement was initiated through a public posting on the DMS Vendor Bid System from May 12, 2026, to June 3, 2026, during which no other vendors responded, justifying a sole-source award under Chapter 287.057(3) of the Florida Statutes. The notice was officially posted on June 4, 2026, and remains open for protest for 72 consecutive hours, excluding weekends and holidays, through June 9, 2026. Failure to file a protest or associated bond within this window waives any rights under Chapter 120, Florida Statutes. The contract is valued at $400,000 for a 12-month maintenance period, with performance expected primarily at the Department’s facilities in Tallahassee, Florida. OPEX Corporation is recognized as the exclusive provider due to its proprietary diagnostic software, patented technologies, and specialized training protocols that prevent alternative vendors from performing required services. No competitive bidding process was conducted, and no evaluation factors beyond sole-source justification were documented. The contract does not include federal acquisition regulation clauses, as it falls under state procurement authority governed by Florida Administrative Code Rule 60A-1.045 and relevant statutes. Technical specifications are limited to the scope of maintaining OPEX-specific mailing equipment, with no detailed performance metrics, inspection criteria, or packaging requirements outlined. The maintenance services encompass both preventive and corrective actions to ensure operational continuity, relying entirely on OPEX’s unique technical access and expertise. No option periods, subcontracting plans, socioeconomic certifications, or federal funding identifiers are referenced. Payment details, invoicing procedures, and contracting officer designations are not fully specified, though general agency contact for procurement inquiries is provided. Representations by OPEX Corporation affirm its status as the sole authorized source for parts, service, and software updates, but no UEI, CAGE code, or size status information is disclosed. The contract is structured as a fixed-price, non-competitive acquisition with no formal clauses related to security, key personnel, or organizational conflict of interest, reflecting a streamlined state-level procurement focused on technical exclusivity rather than traditional contracting complexity.