Management and Operation of County-Owned Coliseum for El Paso County, Texas

The County of El Paso is soliciting proposals for the management and operation of its county-owned coliseum under RFP 26-017 Addendum 1, with a submission deadline of August 6, 2026, at 9:00 p.m. Central Time. Proposals must be submitted exclusively through the Ion Wave e-Bid portal or as a hard copy delivered to the County Purchasing Department, with no faxed or emailed submissions permitted. All questions must be submitted via Ion Wave or to bidquestions@epcounty.com by the established cutoff date, and respondents are responsible for regularly checking the portal for addenda, which will be the sole source of updates to the solicitation. The procurement follows a best-value trade-off evaluation model, not Lowest Price Technically Acceptable, with award based on a combination of experience managing public facilities (25%), quality of the management and marketing approach (25%), past performance (20%), cost and overall value (20%), local knowledge (5%), verifiable references (3%), and provision of reasonable health insurance for employees (2%). Proposals must include a comprehensive set of attachments: current and previous experience records, a list of major equipment, subcontractor qualification statements, evidence of authority to bind the organization, resumes of key personnel including a Safety Officer, a completed W9 form, at least three verifiable references, and a Health Insurance Benefits Questionnaire. The contract emphasizes strict compliance with federal, state, and local laws, including ADA requirements, and requires the contractor to provide full performance, maintenance, and statutory bonds in the full contract amount. Insurance coverage must align with contract value tiers, ranging from $300,000 for contracts under $100,000 to $5,000,000 for those exceeding $15,000,000, with the contractor assuming all liability and indemnifying the County against claims. Financial terms are subject to annual county appropriations, and if funds are not appropriated, the contract may be terminated without penalty. The base contract value is estimated at $90,746.66, with no detailed pricing for option periods included. All deliverables must be performed in El Paso County, Texas, and the contract includes a requirement for a non-collusion affidavit, conflict of interest forms, and adherence to the County Code of Ethics.