Marketing, Visitor Services, and Event Coordination

The Town of Yarmouth is seeking proposals from qualified firms to deliver comprehensive marketing, visitor information support, and event planning and coordination services aimed at establishing Yarmouth as a vibrant year-round destination. The contract, with a maximum annual value of $180,000, encompasses developing and executing marketing campaigns, staffing visitor services, and organizing community and signature events to enhance tourism and community engagement. The procurement process is governed by Massachusetts General Laws, specifically the Uniform Procurement Act (M.G.L. c.30B, §6), ensuring a competitive and transparent selection. Interested firms must submit separate sealed technical and price proposals by October 22, 2025, to the Office of the Town Administrator, with proposals evaluated within 90 days post-deadline. The Town reserves the right to reject any proposals or cancel the solicitation if deemed in its best interest. The solicitation emphasizes strict adherence to submission instructions, requiring each proposal to be in a sealed envelope clearly marked as either Technical or Price, with no mention of electronic submission or additional packaging standards. The evaluation criteria, detailed in the full RFP available online, will consider technical approach and cost, though specific scoring factors are not disclosed in the summary. The contract’s performance will be managed by the Town, with the primary contact being Svetlana Salemme, Procurement Program Manager. The process underscores fairness and compliance with state procurement laws, but does not specify federal clauses or additional certifications, focusing solely on municipal procurement standards.