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Mascot Character Design and Digital Rendering

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State & Local

Contract Overview

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This subcontract for the Virginia Community College Shared Services Center involves the creative design and conceptualization of the Sarge Red Hawk mascot character. The selected provider will be responsible for producing initial sketches and digital renderings using Adobe Creative Suite, ensuring all work integrates official branding guide colors and logos. The scope of work includes up to four design revisions to reach final approval, after which the final sketches and renderings will be delivered with a full transfer of exclusive rights. The project is categorized under NAICS code 541430 and is based in Richmond. Interested parties must adhere to the timeline established by the posting date of October 7, 2026, with a response deadline of October 13, 2026.

General Info

Subcontract for Sarge Red Hawk mascot design and digital renderings in Richmond, Virginia.

Place of Performance

Richmond, VA, USA

Set-Aside

NONE

Documents

This scope was carved out of VCCS-JSRCC-27-128521.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

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2 Red Hawk Mascot Design & Production

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Organization & Contact Information

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AgencyVirginia Community College Shared Services Center
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs creative design and conceptualization of the Sarge Red Hawk character for prime contractors on Virginia Community College Shared Services Center projects. Creates initial sketches and digital renderings, performs four design revisions, and integrates official branding guide colors and logos using Adobe Creative Suite. Delivers final approved mascot sketches and digital renderings with exclusive rights transfer.

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The Virginia Community College System, on behalf of Reynolds Community College, is soliciting proposals for the design and production of two identical professional mascot costumes representing Sarge the Red Hawk. The selected contractor must provide all labor, materials, and equipment to create costumes that reflect the college's established brand, colors, and logos while ensuring the character appears energetic, friendly, and approachable. Key technical requirements include the use of professional-grade, lightweight, and moisture-resistant materials, with a focus on performer comfort through effective ventilation, moisture-wicking features, and a broad range of motion. The project includes a design phase requiring sketches or digital renderings with at least four revisions, and the college will retain exclusive rights to the final design and original sketches. This is a Small Business Set-Aside solicitation with award priority given to DSBSD-certified micro, women-owned, or minority-owned businesses. Proposals must be submitted via eVA and include several required documents, including a Vendor Data Sheet, Pricing Schedule, and a Small Business Subcontracting Plan. The contract term is one year with no renewals, and the desired delivery is 10 calendar days after receipt of order to the college's Richmond, Virginia location. Evaluation will be based on a weighted criteria system, and the agency reserves the right to conduct on-site facility inspections prior to award. Payment terms are generally 30 days after invoice or delivery.
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