MDILog Record Management Software for DSHS

The Department of State Health Services of Texas is seeking a vendor to provide MDILog, an electronic medicolegal death investigation and record management software system, along with data migration support and technical services, for justices of the peace and medical examiners participating in the CDC-funded Texas Overdose Data to Action (TODA) Program. The solicitation, identified as HHS0017381 and posted on May 21, 2026, with a response deadline of June 4, 2026, targets vendors capable of delivering a firm, fixed-price solution that includes software access, onboarding support, training, and a mandatory performance report due by October 15, 2026. The contract’s initial performance period runs from the date of award through August 31, 2026, with up to four optional one-year renewal periods extending through August 31, 2030, and a potential one-year extension beyond that to ensure uninterrupted service. All pricing must be all-inclusive, covering labor, equipment, materials, and incidental costs, and is subject to immediate adjustment downward if the vendor reduces pricing during the term. The award will be made based on best value to the state, evaluating price, performance ability, capacity to deliver, and past vendor performance, with compliance serving as a mandatory pass/fail gate. The contractor must comply with extensive legal, administrative, and technical requirements including full adherence to federal and state laws such as Title VI of the Civil Rights Act, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, and Texas prohibitions on human trafficking. The vendor must provide and maintain comprehensive insurance, including workers’ compensation with a waiver of subrogation in favor of the Health and Human Services Commission, under policies written on an occurrence basis by Texas-authorized carriers rated A or better by A.M. Best. All personnel and subcontractors are subject to strict representations regarding ownership, entity identification via SAM.gov UEI, DUNS, FEIN, Texas ID and franchise tax numbers, and exclusion from foreign adversary lists as defined by Executive Order GA-48. The contractor must also disclose any use of artificial intelligence systems in delivering services and provide full names and SSNs of owners with 25% or greater stake if subject to the Texas Family Code. Records must be maintained under GAAP or GASB and are subject to audit by the State, federal agencies, and the State Auditor’s Office. Invoices must