MEADOWCREEK GOLF COURSE IRRIGATION PUMP/MOTOR ASSEMBLY REPLACEMENT (2)

The City of Charlottesville has issued Invitation for Bid IFB 27-40 for the removal and replacement of pump and motor assemblies at the Meadowcreek Golf Course. This fixed-price project is critical to maintaining the functionality of the course's irrigation system, which was installed in 2026, to prevent irrigation failure and potential revenue loss. The scope of work includes the procurement and installation of pumps, pipes, valves, sensors, structural steel bases, electrical wiring, and motor control cabinets. The project is scheduled to begin on November 2, 2026, with substantial completion required by February 8, 2027, and final completion by February 28, 2027. The contract will be awarded to the lowest responsive and responsible bidder. Bidders must submit their proposals by October 9, 2026. For bids exceeding 200,000 dollars, a bid bond of 5 percent is required. The successful contractor must provide a quality-control plan within 10 days of the notice to proceed and a construction schedule within 10 days of the agreement execution. All work must comply with the 2021 Virginia Uniform Statewide Building Code and manufacturer specifications. The agreement also includes requirements for performance and payment bonds, specific insurance coverage naming the City as an additional insured, and the use of an escrow agreement for retained funds to ensure satisfactory performance.