Media Services for Independence Event

The U.S. Embassy Nassau in The Bahamas is soliciting comprehensive media services for its annual Independence Day event scheduled for June 26, 2026, under solicitation number PR16005234. The contract requires end-to-end media production including professional photography, videography, live streaming across Facebook, YouTube, and Instagram, real-time social media posting, and dynamic live photo displays at the event venue. Offerors must provide a dedicated ambassador photographer, multiple personnel for full coverage, technical staff for livestreaming, social media specialists, and photo editors to meet strict deliverable timelines: a pre-event social media strategy due by June 19, 2026; high-resolution edited photos and a 60–90-second recap video by June 27; and a 2–3 minute commemorative video by July 3, 2026. All content must strictly adhere to U.S. Department of State branding guidelines, be approved in advance by the Embassy’s Public Affairs Section, and become U.S. government property upon creation. Proposals must include a detailed line-item pricing structure for five service categories, with VAT listed separately, and be submitted via email to [email hidden] no later than June 4, 2026. Performance is entirely onsite at the embassy grounds in Nassau, with contractors responsible for all equipment, backup systems, and compliance with local Bahamian operational and licensing requirements. Personnel must pass suitability screening, have no conflicting political or business affiliations, and speak fluent English. The contract does not employ any set-aside provisions, nor does it require UEI, CAGE, or socioeconomic certifications, and no formal FAR clauses, packaging standards, or payment instructions beyond EFT within 30 days of invoice approval are specified. Evaluation is expected to prioritize technical competence, personnel qualifications, equipment readiness, creative strategy, and pricing, with award likely based on best value trade-off rather than lowest price. Contractors must coordinate closely with embassy security and protocol staff for access, positioning, and adherence to U.S. government protocols during event setup and execution.