Medical Examinations and Fitness Determinations for Protective Service Division (PSD) Office of Intelligence, Security, and Emergency Response (S-60)/OST U.S. Department of Transportation

The U.S. Department of Transportation, through its Office of Intelligence, Security, and Emergency Response (S-60), is seeking qualified small businesses to provide nationwide occupational medical examination and fitness-for-duty services for applicants and employees in the Protective Service Division, Occupational Series 1801. This solicitation, identified as RFQ #693JK426Q600004, is a total small business set-aside under NAICS code 621111 and will be awarded on a Lowest Priced Technically Acceptable (LPTA) basis. The contract is structured as a firm fixed-price agreement with a one-year base period beginning June 1, 2026, and four additional one-year option periods that the government may exercise at its discretion, resulting in a potential five-year performance period. Offerors must demonstrate relevant experience in providing similar medical services, maintain a nationwide network of accessible medical providers, implement secure records management practices compliant with federal privacy standards, and ensure timely delivery of medical clearances within five business days of receiving complete documentation. Services include pre-employment, periodic, return-to-duty, and fitness-for-duty evaluations conducted in accordance with Federal 1811 Law Enforcement Medical Standards, with final determinations made by a designated Medical Review Officer and subject to government oversight for waivers. A secure, web-accessible tracking system must be maintained to provide real-time status updates on exams and clearance decisions, accessible only to authorized government personnel. Proposals must be submitted via email to Stephen.Jones@dot.gov by 12:00 PM Eastern Standard Time on May 15, 2026, with the exact subject line “RFQ #693JK426Q600004 - Medical Examinations,” and must include the completed SF-18 Representations and Certifications form, a Statement of Work addressing required services, and a Pricing Template outlining costs for the base and optional years. The contractor must ensure all personally identifiable and medical information is protected through secure transmission, limited access, and immediate breach reporting, and compliance with cybersecurity and privacy training requirements. Key personnel, including a Program Manager and Medical Review Officer, are required to oversee operations and medical determinations. Performance will occur at contractor-operated or affiliated medical locations throughout the United States, with no single physical delivery point. The government is not obligated to award the contract if no offers are received or if submissions fail to meet technical acceptability standards. In