Medical Gas Services for Pine Ridge IHS Hospital

A.          This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VI 11 of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

B.           The Great Plains Area Indian Health Service (IHS) Pine Ridge IHS Hospital intends to award a Firm-Fixed Price, Commercial Item, Purchase Order in response to Request for Quote (RFQ) 75H70626Q00226.

C.           This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

(FAC) 2025-03 01/03/2025.

D.           This RFQ is issued as 100% Small Business set-aside, and the associated NAICS Code is 325120, Industrial Gas Manufacturing, which has a small business size standard of 1,200 employees.

E.           The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Provide Medical Gas Services for Bulk Oxygen System including rental of cylinders and supply of medical gas. See Performance Work Statement (PWS) for details.                                  

F.            IHS Pine Ridge Service Unit, Facilities Department, Pine Ridge, South Dakota, 57770.

G. The period of performance will be one (1) base period of 12 months plus four (4) option periods of 12 months.

H.           FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Deviation Date).

I.             Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1-            Solicitation number 75H70626Q00226.

2.           Closing Date: August 31st, 2026, at 12:00 pm MST.

3.           Name, address and telephone number of company and email address of contact person.

4.           Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.

5.           Terms of any express warranty.

6.           Price and any discount terms.

7.           "Remit to" address, if different than mailing address.

8.           Acknowledgment of Solicitation Amendments (if any issued)

9.           Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

10.        A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

H.           FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)- See attachment; in by reference.

I.             Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable, including below.

J.           FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Deviation Date) Award will be made to the offeror whose quote is technically acceptable and offers the lowest total evaluated price. Award will be made on an “all on none” basis to the lowest responsive and responsible offeror. The Government will evaluate proposals solely on the factors and criteria stated in this solicitation. No other factors will be considered.

EVALUATION FACTORS FOR AWARD

Medical Gas Services

Solicitation No.:75H70626Q00226

Contract Type:Firm Fixed Price (FFP)

Basis for Award: Lowest Price Technically Acceptable (LPTA)

EVALUATION FACTOR 1:  PRICE  (Pass/Fail)

Rating Method: Pass / Fail   A price is "Acceptable" if it is complete, reasonable, and does not reflect an unbalanced offer.

Evaluation Criteria:

The Government will evaluate price for completeness and reasonableness. Offerors must submit a completed price schedule with fully loaded rates for all categories and periods of performance (base year and all option years). Prices will be compared to the Independent Government Cost Estimate (IGCE) and available market data to assess reasonableness.

To receive a rating of PASS, the offeror's price submission must:

• Include a completed price schedule with fully loaded rates for all line items and all periods of performance (base year + all option years).
• Reflect rates that are not materially unbalanced (no front-loading or disproportionate pricing in individual option years).
• Price will be evaluated for completeness and reasonableness in accordance with FAR Part 12 procedures. The Government will not evaluate price realism.
• Be mathematically correct and internally consistent across all items and periods.

EVALUATION FACTOR 2:  TECHNICAL CAPABILITY  (Pass/Fail)

Rating Method: Pass / Fail   All technical factors must receive a "Pass" rating. A "Fail" on any single factor renders the technical proposal unacceptable.

Offerors must submit a Technical Proposal demonstrating the ability to meet all requirements of the Performance Work Statement (PWS). The Technical Proposal shall be evaluated on the following factors:

Factor 1: Technical Approach

Evaluation Criteria:
The contractor must be able to meet all processes and benchmarks listed in PWS

PWS Reference: pages 1-4

Factor 2: Licensing and Certifications

Evaluation Criteria:
Contractor must provide licensure of medical gas transport 

PWS Reference: PWS page 1

Factor 3: Response and Service Schedule

Evaluation Criteria:
The offeror must demonstrate the ability to adhere to the schedule listed in PWS

PWS Reference: page 2

EVALUATION FACTOR 3:  PAST PERFORMANCE  (Pass/Fail)

Rating Method: Pass / Fail   Past Performance is "Acceptable" if the offeror demonstrates a satisfactory record of performance on relevant contracts.

Submission Requirements:

Offerors must provide a minimum of three (3) past performance references for contracts or agreements performed within the last three (3) years from the date of solicitation issuance that are relevant in scope, complexity, and dollar value to this requirement. Each reference must include:

• Contract/Order Number (if applicable)
• Contracting Agency or Organization
• Contract Value and Period of Performance
• Scope of services performed (brief narrative)
• Point of Contact Name, Title, Phone Number, and Email Address
• Whether the contractor was the prime or a subcontractor

Relevancy Standard:

A reference is considered relevant if it involves the supply service of medical gas to a hospital, clinic, or federally qualified health center setting. References involving Indian Health Service, Tribal, or other federally operated healthcare facilities are considered highly relevant.

Evaluation Criteria — to receive a rating of PASS:

• At least three (3) qualifying references must be submitted. References submitted with no contactable POC will not be considered.
• At least two (2) of the three references must be relevant in scope (medical gas system services)
• None of the submitted references may reflect a history of: contract termination for default or cause, sustained findings of contractor misconduct, debarment or suspension, material performance deficiencies, or pending legal action arising from contract performance.
• The Government reserves the right to contact references independently and to use information from CPARS, PPIRS, or other government databases to supplement the evaluation.
• Offerors with no relevant past performance history will receive a rating of "Neutral," which is neither favorable nor unfavorable, and will not result in a Fail rating solely on that basis.

ADJECTIVAL RATING DEFINITIONS

Rating                 Score             Definition

Acceptable          PASS            The offeror's proposal meets all requirements of the evaluation factor. No significant deficiencies are                                                    identified. The offer is eligible for award consideration.

Unacceptable      FAIL               The offeror's proposal fails to meet one or more requirements of the evaluation factor. A Fail on any                                                     single factor renders the entire offer ineligible for award, regardless of price.

Neutral                 N/A                 Applicable to Past Performance only. The offeror has no relevant past performance history upon                                                         which to base a meaningful assessment. A Neutral rating is neither favorable nor unfavorable and                                                       does not result in a Fail.

ORDER OF EVALUATION

Proposals will be evaluated in the following order:

• Step 1 — Technical Capability: Proposals that fail any Technical Factor will be excluded from further evaluation.
• Step 2 — Past Performance: Proposals that fail Past Performance will be excluded from further evaluation.
• Step 3 — Price: Among technically acceptable and past-performance acceptable offerors, award will be made to the offeror with the lowest evaluated total price.

The Government will evaluate proposals solely on the factors and criteria stated in this solicitation. No other factors will be considered.

Offers will be accepted electronically, Submit via e-mail to the following:

mary.sarenana@ihs.gov

Any questions, please submit by August 27, 2026, by 12:00 pm MST.

Contractors must obtain a Unique Entity ID (UEI) number and Taxpayer Identifying number (TIN); and be registered with www.sam.gov.

Quote must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.

Quotation must set forth full, accurate and complete information as required by the Request for Quotation (RFQ) 75H70626Q00226 and be returned no later than the date referenced in Paragraph #I-2. All required information must be submitted in order to be considered responsive and eligible for award.

No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the duration of the contract.

Contractor must be registered with the System for Award Management (SAM) at www.sam.gov

Invoice Processing Platform (IPP)

In compliance with the Office of Management and Budget (0MB) M-15-19 memorandum "Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing" directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury's Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipo.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.