Medical Stop Loss Coverage

Conroe ISD is soliciting proposals for Medical Stop Loss Coverage under solicitation number 25-04-01. The contract is intended for a one-year initial term starting September 1, 2025, with options for four annual renewals subject to board approval and funding. Proposals must be submitted electronically through the Conroe ISD eBid system by May 23, 2025. To be considered responsive, bidders must complete the requested Excel file, submit a W-9, and respond to all attributes and certifications within the portal. The award will be determined using the Best Value Method, with the highest total score winning the contract. Evaluation is based on a 100-point scale, prioritizing purchase price (35 points), the extent to which services meet district needs (25 points), and total long-term cost (15 points), followed by staffing and insurance capabilities, reputation, quality, and past relationship with the district. Bidders must provide at least three non-district references and maintain specific insurance coverages, including $1,000,000 for general and auto liability and $2,000,000 for excess liability. Compliance requirements include various state and federal mandates, such as certifications against boycotting energy companies or Israel, non-discrimination against firearm entities, and prohibitions on abortion providers. Vendors must also certify compliance with the Clean Air Act, Clean Water Act, and EDGAR federal provisions. All deliveries are F.O.B. destination to Conroe ISD warehouses, and payments are processed within 30 days of receiving an original invoice.