Meeting Room Audio Visual System Modernization and Installation

The City of Ontario’s Information Technology Agency is soliciting proposals from qualified audiovisual (AV) vendors with expertise in Crestron-based systems to provide ongoing support, maintenance, and modernization of its meeting room AV infrastructure. The selected vendor will be responsible not only for maintaining and supporting the existing AV systems but also for proactively assessing the City's evolving AV needs and recommending appropriate upgrades or new solutions in line with industry best practices. The solicitation emphasizes the need for a vendor skilled in Crestron technologies to enhance functionality and user experience in designated meeting rooms, although detailed technical specifications or delivery schedules are not provided. Bidders must electronically submit their proposals via the City’s Bid Management System by March 3, 2026, and only submissions successfully transmitted with a timestamp and confirmation number will be accepted. The City places full responsibility on bidders for timely and proper electronic submission, with no exceptions for late or incomplete bids. A 10% bid bond is required, and all bids must include a signed Noncollusion Declaration certifying the authenticity of the proposal and absence of collusion. The contract administration is managed by the City’s Purchasing Department in Ontario, California, which also serves as the contact point for operational inquiries. While no evaluation criteria, pricing data, performance period, or federal acquisition clauses apply, bidders should be prepared to meet local contractual requirements and provide continuous, reliable AV system support tailored to the City's needs.