Mental Health Checkups for Police Employees

The City of Spokane, through its Police Department, is seeking qualified firms to provide mental health check-ups for its employees under an Informal Request for Proposals numbered IRFP 6596-26. The solicitation is open for bidding with a submission deadline of August 14, 2026, at 10:00 AM, and bidders must submit proposals exclusively through the City’s ProcureWare portal to be considered responsive. Questions must be submitted via the Clarification Tab no later than July 22, 2026, at 10:00 AM, and proposers are responsible for regularly checking the ProcureWare site for any addenda or updates. The scope of work requires the provision of mental health services tailored to police employees, with all resulting materials—including data, reports, analyses, photographs, and other documentation—deemed work made for hire and the sole property of the City. Proposals must remain valid for ninety days after the due date and may be subject to review under Washington’s public records law, with proposers given a ten-day window to seek a court injunction if they wish to withhold information as proprietary; such claims must be clearly labeled as “PROPRIETARY INFORMATION” and submitted separately. Contractors must maintain specified insurance coverage at their own expense, including worker’s compensation with $1 million employer’s liability, general liability of $1 million per occurrence with contractual liability, an umbrella policy of $2 million, and automobile liability of $1 million per accident covering owned, hired, and non-owned vehicles. All providers must indemnify and hold harmless the City against claims arising from their negligence or breach of contract, a duty that survives termination. Compliance with federal and state nondiscrimination laws, including the Americans with Disabilities Act and Section 504 of the Rehabilitation Act, is mandatory, and subcontractors are bound by the same obligations. Firms must be registered under Spokane Municipal Code Section 8.01.070 and certify that neither they nor their principals have been debarred, suspended, or convicted of certain offenses within the past three years, nor had prior public contracts terminated for cause. The City encourages participation from firms certified by the Washington State Office of Minority and Women’s Business Enterprises. Payment will be made via direct deposit or ACH, contingent upon submission of a completed ACH application before any City Order is issued; the City retains the right to pay only undisputed portions of invoices while resolving disputes. Contract administration details,