Mental Health Checkups for Police Employees

The City of Spokane, through its Police Department, is seeking proposals under an Informal Request for Proposals (IRFP 6596-26) to provide mental health check-ups for its employees. This procurement is open for bidding with a submission deadline of August 14, 2026, at 10:00 AM, and all responses must be submitted electronically through the City’s ProcureWare portal to be considered responsive. The solicitation is issued under the NAICS code 621112 and is categorized as a SLED agency action, with no set-aside designation specified. Proposers must be aware that all materials submitted, including proprietary information, are subject to Washington State’s public records law (Chapter 41.56 RCW), though a 10-day window is provided to seek a court injunction if disclosure is contested. To claim proprietary status, proposers must clearly label such sections and submit them separately. The scope of work requires the contractor to perform mental health evaluations and deliver related data, reports, analyses, and documentation, all of which become the sole and absolute property of the City as “work made for hire.” The contract demands full compliance with federal and state nondiscrimination laws, including the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, and Washington’s Law Against Discrimination, extending these obligations to all subcontractors. A certification is required confirming that neither the firm nor its principals are debarred, suspended, or have had a public contract terminated for cause within the past three years, and no active criminal or civil charges related to public fraud, theft, or corruption may exist. The firm must hold a valid Spokane business registration and maintain comprehensive insurance coverage, including worker’s compensation with $1 million Employer’s Liability, general liability combined at $1 million, umbrella coverage of $2 million, and automobile liability at $1 million per accident, all provided through state-approved sources. Indemnification clauses require the firm to defend and hold harmless the City from any claims arising from negligence or breach of contract, a duty that survives contract termination. Payment will be processed via direct deposit or ACH, contingent upon submission of a completed ACH application prior to issuance of a City Order; the City retains the right to pay only non-disputed portions of invoices and must resolve disputes collaboratively. The contract also includes provisions requiring the proposer to offer the same terms and pricing to other public agencies under interlocal purchase agreements, and strictly prohibits