Mimecast Renewal FY26-27

The County of San Mateo, through its Technology Services agency, has issued Invitation For Bid TSD-20271939 for a one-year renewal of Mimecast subscription licenses for the period from January 4, 2027, to January 3, 2028. The procurement covers specific deliverables including 5,500 units of Advanced Protection Cloud Gateway, five units of DMARC Analyzer T2 Annual Subscriptions, one unit of DMARC Analyzer SPF Delegation, and one unit of Advanced Support. Bids must be submitted electronically via the OpenGov portal by 1:00 pm on October 2, 2026. The contract will be awarded to the lowest priced responsive and responsible bidder, with special procurement preferences available for local businesses, non-profits, and small or micro enterprises within San Mateo County. Bidders are required to provide a formal quotation, a current W-9 tax form, a SAM.gov active registration report, and any necessary licenses. For intangible subscriptions, the bidder must provide the End User License Agreement and warrant that the County is the original licensee. The contract includes standard requirements for insurance, non-discrimination compliance, and adherence to California Labor Code prevailing wage rates where applicable. Additionally, the procurement is subject to a September 2026 special notice from the California Department of Tax and Fee Administration, which mandates that digital products, including SaaS and prewritten software, will be subject to sales and use tax starting January 1, 2027.