Janitorial Services at American Consular Zurich

The U.S. Embassy in Bern, Switzerland, is soliciting firm fixed price quotes for the rental of high-quality tent infrastructure and associated services for an official VIP event at the Ambassador’s Residence on July 2, 2026. The scope requires the provision of four specific tents: an 8m x 27m main reception tent, a 5m x 10m stage tent with integrated platform, an 8m x 12m secondary dining/service tent, and a 6m x 6m pagoda-style VIP tent, all of which must meet VIP standards for appearance, structural integrity, and completeness with flooring, sidewalls, anchoring, lighting, and weather protection. Setup must occur between June 30 and July 1, 2026, with dismantling scheduled for July 3, and all work must be coordinated with the Embassy’s Contracting Officer. Vendors must be legally authorized to operate in Switzerland, employ at least one certified Zeltmeister present during all setup and dismantling operations, and demonstrate recent experience providing tent rental services for events of 200+ attendees with three verifiable references. Mandatory compliance with Swiss building, fire, safety, and environmental regulations is required, including securing all necessary local permits, which the contractor must provide prior to award. A liability insurance policy covering at least CHF 1,000,000 for property damage and personal injury is mandatory, with proof submitted with the quote. Quotations must include a detailed technical proposal with company credentials, equipment specifications, site plans, staffing plans, safety procedures, and permit documentation, along with a fully itemized firm fixed price in Swiss Francs covering all equipment, labor, permits, and incidental costs—no additional charges will be accepted. Submission is required via email to [email hidden] by June 17, 2026, at 5:00 PM CET, with a specific subject line format. Proposals will be evaluated on compliance with mandatory requirements, technical capability and equipment quality (40%), experience and qualifications (30%), and price reasonableness (30%), with award based on best value rather than lowest price. The contract is governed by U.S. Federal Acquisition Regulation and applicable Swiss law, with payment to be made in CHF within 30 days of satisfactory service completion and invoice submission to [email hidden]. The contractor assumes full liability for any damage or injury