Mobile Truck Washing Service

The City of Pasadena Water and Power Department is soliciting bids for solicitation number 2026-Informal-0523 to provide recurring mobile express exterior-only washing services for a mixed utility fleet. Services will be performed at the City Yards located at 245 W. Mountain Street, Pasadena, California, typically every other week on Sundays between 7:00 a.m. and 5:00 p.m. The fleet consists of an estimated 34 pickup trucks, 11 step vans, 14 medium trucks, and 29 large trucks, though actual quantities may vary based on operational needs. The contractor is responsible for providing all labor, supervision, equipment, materials, water, power, and disposal resources. A critical requirement of this contract is strict environmental compliance; wash water containing pollutants must not enter storm drains, streets, gutters, or curbs. The contractor must implement best management practices to contain, collect, reclaim, and lawfully dispose of all wash water, with any discharge to the sanitary sewer requiring prior City approval. Additionally, the contractor must comply with the Pasadena Municipal Code regarding Equal Employment Opportunity and, if the contract total reaches or exceeds 25,000 dollars, the City of Pasadena Living Wage Ordinance. The contract will be awarded to the responsive and responsible bidder offering the lowest Grand Total Price. Proposals must be submitted electronically via the city's eProcurement Portal by 11:00 a.m. on October 19, 2026. Required submissions include a cost proposal, IRS Form W-9, and a 12-character alphanumeric Unique Entity Identifier from SAM.gov. Once awarded, the contractor will operate on Net 30 payment terms with invoices submitted through the Vendor Invoice Portal.