Montgomery County Board of Elections Ballot Printing and Mailing Services

Solicitation PP-2026-0067 is a request for proposals from the Montgomery County Board of Elections in Ohio for high-volume, time-sensitive ballot printing and mailing services. The contract involves the production of absentee vote-by-mail ballot packs, including variable-data printing for voter identification envelopes, automated assembly, and mailing services that adhere to USPS standards. The scope includes the printing of voter names, ID numbers, and barcodes, with a requirement for daily delivery of ballots in sequence order. The initial contract term is two years, with the possibility of a single two-year extension based on performance and funding. Proposers must submit their applications electronically via the OpenGov portal by January 13, 2027. Evaluation is conducted per Ohio Revised Code 307.862, focusing on technical approach, quality control, and the ability to ensure accurate ballot-to-voter matching. Key requirements include the submission of a notarized tax delinquent form, a disclosure policy agreement, and proof of registration to do business in Ohio. The successful vendor must provide a performance and payment bond for 100 percent of the contract sum and maintain workers compensation insurance certified by the Industrial Commission of Ohio. Pricing is based on a fixed per-packet rate for orders ranging from 5,000 to 80,000 units, along with separate costs for artwork and setup.