Montgomery County Board of Elections Voting Equipment Transportation

Solicitation PP-2026-0066 is a request for proposals from the Montgomery County Board of Elections in Ohio to secure a qualified moving and transportation company for the delivery and retrieval of heavy voting equipment. The scope of work involves transporting metal SAFE carts weighing approximately 800 pounds and wooden boxes weighing approximately 400 pounds to and from 141 distinct polling locations across Montgomery County. The selected vendor must manage logistics from the Board's two-bay loading dock, adhering to a delivery window from Monday to Friday of the week prior to the May Primary Election and a pickup window from Wednesday to Friday of election week. The contract features an initial two-year term with an option to extend for one additional two-year period. Proposers must provide a comprehensive transportation plan addressing routing, scheduling, and the use of specialized material-handling equipment such as liftgates and pallet jacks to ensure the safe transport of equipment on caster wheels. Key requirements include the submission of a performance and payment bond equal to 100 percent of the contract sum, proof of liability and workers' compensation insurance, and certification of registration to do business in Ohio. Proposals must be submitted electronically via the OpenGov Procurement portal by January 13, 2027, at 1:30 pm. Required documentation includes a notarized tax delinquent form, a disclosure policy agreement, and both full and redacted versions of the proposal. Payment is contingent upon the full delivery and acceptance of services to the satisfaction of the Board, with all invoices requiring a valid Montgomery County purchase order number.