Motor Fuel

The City of Akron is soliciting sealed bids for a contract to supply motor fuel across multiple locations within the city and surrounding counties, covering the period from January 1, 2026, through December 31, 2028. The procurement process emphasizes fixed pricing for various fuel types, including gasoline, diesel, and kerosene, with delivery requirements detailed in the specifications. The contract size is estimated to be between 5 million and 15 million dollars, and the City reserves the right to award the contract to the lowest responsible bidder that meets all criteria. Bidders are required to submit their proposals by November 4, 2025, via the designated online portal, and any questions regarding the scope or conditions must be directed through the official Q&A process at least three business days prior to the deadline. The City also emphasizes compliance with ethical standards, equal employment opportunity policies, and other legal requirements, including submission of relevant forms such as the Bidder Employment Practices Report. The contractual framework includes detailed specifications for fuel types, delivery locations, and responsibilities related to damages, contamination, and delivery logistics. The bid process incorporates provisions for cancellation with a 30-day notice by the City, with fixed prices that cannot be contested for damages or additional compensation upon cancellation. Additional documents outline the terms governing purchase orders, pricing structures, and supplier obligations, ensuring clarity on invoicing, warranties, confidentiality, and legal protections. Overall, the contract aims to establish a reliable, transparent, and compliant fuel supply arrangement to meet the operational needs of the City of Akron over the specified three-year period.