Mpca-Conference Facilities - November 19-21, 2024

***8/1/2024, Addendum #2*** The purpose of this addendum is to provide with more clarification on meeting room:
One General Session Room can be used for all three-day event. Same seating style for 11/19/2024, 11/20/2024, and the morning of 11/21/2024 for training.
The different seating style for the afternoon of 11/21/2024 for exam.
Day 1: 11/19/2024, 7:30 a.m. to 5 p.m. – Training - General Session Room – Seating Style: rectangle tables, classroom style, 3 people at each rectangular table.
Day 2: 11/20/2024, 7:30 a.m. to 5 p.m. – Training - General Session Room – Seating Style: rectangle tables, classroom style, 3 people at each rectangular table.
Day 3, Morning: 11/21/2024, 7:30 a.m. to 11:30 a.m. - Training - General Session Room – Seating Style: rectangle tables, classroom style, 3 people at each rectangular table.
Day 3: Afternoon: 11/21/2024 , 12:30 p.m. to 5 p.m. – Exam - Seating Style: rectangle tables, classroom style, 2 people per 8-foot table OR 1 people per 6-foot table.
***End of Addendum # 2***
***7/31/2024, Addendum #1*** The purpose of this addendum is to answer questions.
Q1. Projector – Must the projector be 8’ x 10’? A1. We bring our own projectors.
Q2. Are stage or risers needed? A2. We do not need risers or a stage, only a podium or head table for the instructor.
Q3. General Session – the specs say the General Session room cannot be used for meals. Breakfast – if it’s continental breakfast, would you consider the breakfast in the meeting area if we can get a separate space for lunch? A3. We need the food either in another room or in an area near the meeting space, but not in the meeting space. This is a training and exam event, so having the food setup in the same room would be too distracting.
Q4. Is there a presentation during lunch time? A4. No
Q5. Is there a need for a breakout room? There are no requests for breakout room on the meeting specs, but there is an area on the price schedule for breakout room items. A5. In the sample contract this is listed as General Session part 2/exam. This is what is referred to in the price schedule.
Q6. On the pricing schedule, there wasn’t a request for sound equipment or mixers. A sound system will be required to have a microphone in the room, and for people to hear the speakers. A6. We will need speakers for the microphone, so yes, we need a sound system.
***End of Addendum # 1***
THIS IS A REQUEST FOR BID (RFB). Fax, e-mail, and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors requiring assistance with registration and/or completing their response to this Event may contact the contractor assistance helpdesk at: +1 (555) 000-0000, Option 1.
PURPOSE: The Minnesota Pollution Control Agency (MPCA) intends to purchase: Conference facilities for Collection System Basic training. Includes room rental, catering, AV equipment rental and lodging.
LOCATION: Venue must be located within seven counties of Twin Cities Metro area -Minneapolis/St. Paul, MN.
CONFERENCE DATE: November 19, 2024 - November 21, 2024
QUESTIONS DEADLINE: 2:00 PM, Central Time, July 29, 2024 Email: contact@example.gov
ATTACHMENTS. The Contractor is responsible for reviewing all attachments to this Event. - Request for Bid - Attachments - Sample Contract and Exhibits - Price Schedule
Do not submit proprietary or trade secret data in solicitation documents.