Multiple-award Blanket Purchase Agreements (BPAs) for Area-wide Information Health Management (IHS) Medical Coding Services

The Navajo Area Office of the Indian Health Service is soliciting quotes for multiple-award Blanket Purchase Agreements (BPAs) to provide remote outpatient and inpatient medical coding and limited data entry services. This requirement is a total Indian-owned, Small Business, Economic Enterprise (ISBEE) set-aside with a period of performance spanning from November 1, 2026, to October 31, 2031. The scope of work involves analyzing clinical documentation, assigning diagnostic and procedural codes, and performing data entry within the IHS Electronic Health Record and Resource and Patient Management System. All services must be performed within the United States, and contractors are required to maintain a pipeline of pre-credentialed, HSPD-12-cleared personnel to ensure uninterrupted service. The government will use a Lowest Price Technically Acceptable (LPTA) source selection process, evaluating quotes based on technical acceptability, past performance confidence ratings, and a direct comparison of proposed per-encounter rates. Technical requirements include specific coder certifications such as CCS, CIC, or CPC-H, along with a minimum of two years of relevant experience. Performance will be monitored through a Quality Assurance Surveillance Plan, with strict standards for coding accuracy (95%), data completeness (95%), and timely deficiency management. Quotes must be submitted in four distinct volumes—Administrative, Technical Capability, Past Performance, and Price—via electronic mail no later than September 22, 2026, at 2:00 PM MDT. All contractors must adhere to rigorous HIPAA and data security protocols, including immediate reporting of any suspected privacy incidents.